Administrator

ICTS

  • Glasgow
  • £14.17 per hour
  • Permanent
  • Full-time
  • 2 months ago
LOCATION - Glasgow AirportPOSITION - AdministratorREPORTING TO - Administrative Services CoordinatorHOURS OF WORK - Part-time (6 hours per day, 3 on / 3 off rolling rota)RATE OF PAY - £14.17CLOSING DATE - 30/06/2025ICTS AVIATION OVERVIEWAs its primary field of operation, ICTS has remained the premier supplier of aviation security services for over thirty years. In more recent years, ICTS has expanded its portfolio to incorporate a wide range of customer related services including above wing ground handling, airline representation and assistance for passengers with reduced mobility.Dedicated to continually improving and refining its products, ICTS invests considerably in the development of new tools and procedures. As such, ICTS has provided clients with ground-breaking utilities that, due to their success, have later been adopted by the entire trans-Atlantic aviation industry.ICTS is regularly invited to participate in the trialling and development of new aviation security systems and has worked closely with the UK, mainland European and US governments on many occasions.KEY TASK AREAS / RESPONSIBILITIESJOB OVERVIEWThe role is to provide administrative support for the ICTS Glasgow Station. This role operates on a 3 shifts on / 3 shifts off pattern, working 6 hours per shift. The working hours for this role are 9am to 3pm each day.Please note, this role is based on-site.PRINCIPAL ACCOUNTABILITIES
  • Security vetting for new and existing staff.
  • Administration of Security team rosters and data entry to resource management systems.
  • Administration of invoicing, purchase orders, purchase requisitions and any other departmental financial administration tasks including uniform and PPE orders.
  • Supporting airport ID pass applications and renewals.
  • Supporting cost control tasks and reporting this to their line manager.
  • Ordering of equipment, supplies and consumables required to support and maintain the Security operation.
  • Organising departmental travel requests.
  • Planning, organisation and assistance to ensure successful delivery of meetings and company events when required.
  • Support the security team as directed in the event of any irregularities, operational pressures or extraordinary events.
BENEFITS
  • Holiday entitlement
  • Full uniform provided
  • Pension scheme
  • Ongoing training and development
  • Opportunity to undertake additional training and qualifications
  • Company benefit portal providing discounts at top high street outlets
PERSON SPECIFICATIONEssential
  • 5-year checkable work history
  • Successful clearance of a Criminal Record Check and Counter Terrorism Check prior to course start date
  • Excellent communication skills – both oral and written
  • Available for full time training and exams as required
  • Computer literate (Microsoft Office – primarily Outlook, Word and Excel)
  • Able to effectively prioritize tasks to meet the demands of the work presented
  • Work flexibly on both routine and more complex tasks.
  • Capable of working in a fast-paced dynamic environment
Desirable
  • Customer Service experience
  • Own Transport
  • Knowledge of aviation
Please note that a full background check must be completed prior to commencement of training.We take our commitment to principles of fairness and mutual respect for people of all faiths and cultures seriously and we expect our employees to do so as well. We take firm action where any concerns are raised both internally and by our clients, customers and members of the public.All applicants must have correct documentation enabling them to work here and also have a permanent NI number.This position may be subject to Client/Board approval.ICTS IS AN EQUAL OPPORTUNITIES EMPLOYER

ICTS