Summary Salary: Competitive Team: Administrative Services Location: United Kingdom - Malmesbury OfficeAbout usAt Dyson we are encouraged to think differently, challenge convention and be unafraid to make mistakes. We are proud to be authentic, different and pioneers. We are driven by a desire to solve real problems and improve everyday lives with intuitive solutions that do more, but use less. Family owned, we are not restricted by conventional thinking; we explore, discover and learn for ourselves. Never satisfied, we believe everything can always be made better.About the roleAs a personal assistant you will be responsible for managing the schedule, organizing meetings, and handling correspondence to ensure smooth daily operations for two of our Executives. You will coordinate travel arrangements, prepare important documents, and act as a liaison between the executive and other stakeholders. Additionally, you will assist with personal tasks, maintain confidentiality, and solve problems to support the executive's efficiency and productivity.Diary Management and OrganisationProactively organises and manages complex Outlook diarySchedule interviews and act as sounding board for ExecutiveUnderstand director's priorities and make appropriate decisions on accepting, prioritising and delegating meeting requests. Monitor acceptances and declinesPlan ahead in order to anticipate busy periods and changing priorities and be able to react to the changing nature of meetings on a day to day basisAbility to work ad-hoc hours in order to provide support when the Director is travelling in different time zones.CorrespondenceManage a high-volume email inbox by prioritising, responding, and taking appropriate actionManage and respond to straightforward correspondence and produce draft replies for more complex issuesProvide comprehensive pre-meeting briefings, research and documentation, enabling the Director to make well-informed decisions during critical meetings.Team Co-ordinationManage community access for secure SharePoint, MS Teams and Teamcenter pagesSupport with Directors immediate team travel logisticsSupport with team and executive events such as off-sites, project celebrations, and significant anniversariesAssemble monthly Board reportMeetings and LogisticsCo-ordinate all internal and external meetings for director - including booking internal and external venues, facilities, hotels, refreshments etc. liaising with external parties as appropriateManage the agenda for director's leadership meeting, follow up action points from direct report meetings and director's 1:1'sManage and coordinate regular and complex travel itineraries for director and leadership team including planning, accommodation, visa requirements and travel expensesInformation and ReportingManagement information reporting and analysis and creation of reports for the business function where neededPrepare materials and information for projects and meetings where required by directorCoordinate inputs from leadership team as required for reports and projectsTrack any escalations that require attention or resolution from the DirectorProfessional StandardsWrite communications in the correct tone and on brand for appropriate audiences (internal and external), whilst including relevant stakeholdersHandle highly sensitive information and maintain the highest level of confidentiality and discretion in all interactions and tasks.About youThe role requires a highly self-motivated and proactive person. This is an excellent opportunity for someone with initiative and the desire to contribute to the effective running of the business.Proficient in Microsoft Outlook, PowerPoint, Word, Excel, OneNote, and MS TeamsExperience as a PA or Administrator able to work in a dynamic and fast-moving organisationExceptional organisational and planning skills with a 'can-do' attitudeAbility to communicate at all levels of the business, flexing style as appropriateProfessional, discreet and loyalAbility to work as part of a team and be approachableAble to adapt to the changing needs of the director and able to react quickly to urgent prioritiesStrong communication skills, both verbal and writtenConfidence in decision making and prioritisation of tasksExperience of managing a demanding diary and inboxConfident self-starter, able to work proactively, think ahead and multi-task in a fast-moving environmentAbility to demonstrate initiative and to suggest improvements to processesSensitive and diplomatic management of multiple and high-level stakeholders with a high level of confidentialityExcellent attention to detailAdaptable/flexible - able to multitaskDiligent/conscientiousDesirable:Experience of working with global teamsExperience working for senior leaderProject management experienceAnalytical skillsBenefitsAt Dyson, Reward goes beyond just salary and bonuses. Through a comprehensive package of Financial, Lifestyle, and Health Benefits, we provide support tailored to every stage of life and the moments that matter most.Dyson is an equal opportunity employer. We know that great minds don't think alike, and it takes all kinds of minds to make our technology so unique. We welcome applications from all backgrounds and employment decisions are made without regard to race, colour, religion, national or ethnic origin, sex, sexual orientation, gender identity or expression, age, disability, protected veteran status or other any other dimension of diversity.Posted: 27 August 2025
