Cover Administrator/Supervisor

Protocol Education

  • Hillingdon, Greater London
  • £135 per day
  • Permanent
  • Full-time
  • 24 days ago
  • Apply easily
Working Hours: Monday to Friday, from 6:45 AM to 3:00 PMThe role :The role is under the direct supervision of the Assistant Principal for Curriculum, Timetabling & Operations, and involves working as part of a team to ensure the efficient organisation and operation of key areas within the Academy.This position requires flexibility to meet important deadlines throughout the academic year, such as government returns and providing statistical data to support meetings with the Board of Trustees.The postholder is directly responsible for managing the administration, organisation, and smooth operation of daily cover for staff absences. This includes maintaining the Cover Diary, proactively scheduling your own cover lessons, liaising with supply agencies, welcoming and supporting new supply staff.Daily Cover Administration:Maintain and manage the Cover Diary.Monitor the answer phone and email inboxes for staff absence notifications.Arrange daily cover for absent staff in both the Secondary and Primary phases.Proactively schedule your own cover lessons throughout the week to minimize the need for external supply staff.Coordinate with Primary Reception and the PPA Cover Assistant to arrange cover for Primary staff.Communicate with the senior leadership team regarding daily cover needs.Work with HR to manage long-term cover bookings and maintain absence records.Provide daily reports of staff absence and reasons to relevant personnel.Submit weekly supply returns to the Finance Department and authorize timesheets.Collaborate with Cover Supervisors to ensure they are fully briefed on their assignments.Coordinate with supply agencies to bring in external supply staff when necessary.Address any issues related to cover arrangements with staff and follow up on non-compliance with school policies.Additional Duties:Assist in producing data for meetings with the Board of Trustees, Local Authority, and external organizations like Ofsted.Support the Assistant Principal in organizing and uploading the Academy Calendar annually.Help with the writing and organizing of the Secondary Phase duty rota, ensuring adequate daily cover for staff absence.Ensure the safeguarding and welfare of children and young people in accordance with the Academy's policies and staff code of conduct.Maintain a focus on health and safety while at work and cooperate with the Board of Trustees and management to maintain a safe workplace.Uphold equal opportunity principles in all tasks and responsibilities.Undertake any other reasonable ad-hoc tasks or administrative services as required.

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