Executive Assistant
Lily Shippen
- London
- £40,000 per year
- Contract
- Full-time
- Managing diaries, using initiative to anticipate and resolve any conflicts which may include sensitivity to personal diary arrangements.
- Booking travel arrangements, ensuring efficient use of time and minimal expenditure.
- Arranging meetings, internally and externally, including Microsoft Teams calls.
- Screening and directing phone calls and distributing correspondence promptly.
- Actioning e-mails and managing inboxes as required by Partners, this may include assisting with client liaison on behalf of Partners & Team, where you will be required to take ownership of enquires, resolving or forwarding as appropriate.
- Letter and report drafting from template documents.
- Formatting of information for internal and external communication - memos, emails, presentations and reports and ensuring production of high-quality accurate documents according to brand templates.
- Organising and assisting at a range of internal and external events & liaising with marketing manager.
- Updating information on CRM as required.
- Delivering a consistently high standard of EA duties as required e.g. timesheets, expenses, post, stationery/IT requesting/ordering.
- Raising invoices on instruction from the team and dispatching to clients when required.
- Providing support to Senior Executive Assistant as required.
- Previous experience within a similar role working in a medium/large fast-paced corporate environment, specifically within professional services.
- Previous experience of working in an audit/financial services firm would be preferential but not necessary.
- Confident and personable
- Team player
- Ability to prioritise workload and work with different personality
- Intermediate to advanced skills in Microsoft Word, PowerPoint, Excel, Outlook, Teams.
- Accurate typing skills min. 60-70 wpm.
- Flexibility required to work outside of normal office hours when circumstances arise