Medical Receptionist/ Admin

NHS

  • Manchester
  • Permanent
  • Part-time
  • 1 day ago
We are looking for Medical Receptionist to work with us to provide Excellent Patient Care. We Prefer if Candidate have Previous experience in a practice environment and proficiency in EMIS and Docman. The role involves various tasks such as dealing with Patient phone call and query , booking appointment , patient registration, referrals, prescription coding, and housekeeping. The role is busy and varied and no two days are the same. Anyone who seeking to advance their career in GP surgery and gain hands-on experience in a supportive workplace.Main duties of the jobJob Duties Overview
  • Assisting patients in accessing healthcare services.
  • Providing general assistance to the practice team.
  • Providing administrative support to clinicians and practice manager.
  • Following practice protocols for consistent, high-quality patient care.
About usCrumpsall Medical Practice is a friendly, high-achieving, training practice in North Manchester, providing care to over 6,000 patients. Located in a purpose-built building on the grounds of North Manchester General Hospital, the practice is part of a highly functioning PCN and collaborates to offer the best care through joint ventures. The practice values patient care and staff development, investing time and training to ensure a sustainable and enjoyable work environment. The strength of the practice lies in the diversity of skills and professional interests within the team, and staff retention rates are high.DetailsDate posted02 September 2025Pay schemeOtherSalaryDepending on experienceContractPermanentWorking patternPart-time, Flexible workingReference numberA5807-25-0004Job locationsCrumpsall Vale Intermediate Care UnitDelaunays RoadManchesterGreater ManchesterM8 5RBJob descriptionJob responsibilitiesTo perform a range of administrative and reception tasks to support the practice's seamless operation and deliver top-notch care to patients, physicians, nurses, and other team members.Reception Duties:
  • Greeting and receiving patients, caregivers, and visitors.
  • Check in patients upon arrival using the practice computer system (EMIS) or instruct them to self-check in.
  • Handle incoming inquiries, such as requests for blood forms or private letters.
  • Effectively inform and assist patients with the registration process.
  • Use the practice computer system to process patient appointment requests for today and future appointments.
  • Handing out completed repeat prescriptions to patients and pharmacy staff while accurately recording the process.
  • Accept payments from patients for private services and follow the practice procedure to ensure that they are recorded and stored correctly.
  • Oversee the reception and waiting areas to ensure the comfort of all patients.
  • Keep the reception and waiting areas tidy at all times.
Tasks:
  • Processing messages through electronic messaging systems such as Docman, Emis, email, and CAS alerts.
  • Maintain awareness of the rota for dealing with tasks on a daily basis.
  • Check and respond to all incoming electronic requests using the practice messaging systems listed above, in accordance with practice procedure.
  • Each morning, empty the doctors' baskets and effectively manage any requests from the doctors.
Prescriptions:
  • Process repeat prescription requests in line with practice guidelines.
  • To collect and process repeat prescription requests via fax machine, script box, and online.
  • To communicate with patients, community pharmacists, surgery pharmacists, and clinicians about questions and requests.
  • To ensure that repeat medication is issued in accordance with practice protocols, and that any questions raised are addressed promptly and correctly.
  • To ensure that patients' medication-related questions are directed to the Surgery Pharmacist or the appropriate GP.
Scanning and Read coding duties:
  • Sort, date stamp, and distribute incoming mail.
  • Scanned and electronic filed clinical correspondence.
  • Scan patient-related documents onto medical records.
  • Include additional information about document source.
  • Forward documents to relevant doctors or nurses.
  • Ensure incoming letters are scanned within 24-hour timeframe.
  • Highlight urgent documents to the document management team.
  • Store internal paper documents in line with practice procedures.
  • Collect documents, read coded, and distributed according to the Process Map.
  • Regularly update the Process Map.
  • Monthly meetings for changes, audits, feedback, and concerns.
Other Tasks:
  • Attend scheduled staff and practice meetings.
  • Ensure that consulting rooms are well-stocked with stationery, supplies, and disposables.
  • Ensure that building security has a thorough understanding of doors, windows, and alarms.
  • Complete all duties listed on the morning and evening rotas.
  • Any other duties that may be deemed appropriate for the role.
  • Provide holiday/sickness cover for absent receptionists as needed.
Job descriptionJob responsibilitiesTo perform a range of administrative and reception tasks to support the practice's seamless operation and deliver top-notch care to patients, physicians, nurses, and other team members.Reception Duties:
  • Greeting and receiving patients, caregivers, and visitors.
  • Check in patients upon arrival using the practice computer system (EMIS) or instruct them to self-check in.
  • Handle incoming inquiries, such as requests for blood forms or private letters.
  • Effectively inform and assist patients with the registration process.
  • Use the practice computer system to process patient appointment requests for today and future appointments.
  • Handing out completed repeat prescriptions to patients and pharmacy staff while accurately recording the process.
  • Accept payments from patients for private services and follow the practice procedure to ensure that they are recorded and stored correctly.
  • Oversee the reception and waiting areas to ensure the comfort of all patients.
  • Keep the reception and waiting areas tidy at all times.
Tasks:
  • Processing messages through electronic messaging systems such as Docman, Emis, email, and CAS alerts.
  • Maintain awareness of the rota for dealing with tasks on a daily basis.
  • Check and respond to all incoming electronic requests using the practice messaging systems listed above, in accordance with practice procedure.
  • Each morning, empty the doctors' baskets and effectively manage any requests from the doctors.
Prescriptions:
  • Process repeat prescription requests in line with practice guidelines.
  • To collect and process repeat prescription requests via fax machine, script box, and online.
  • To communicate with patients, community pharmacists, surgery pharmacists, and clinicians about questions and requests.
  • To ensure that repeat medication is issued in accordance with practice protocols, and that any questions raised are addressed promptly and correctly.
  • To ensure that patients' medication-related questions are directed to the Surgery Pharmacist or the appropriate GP.
Scanning and Read coding duties:
  • Sort, date stamp, and distribute incoming mail.
  • Scanned and electronic filed clinical correspondence.
  • Scan patient-related documents onto medical records.
  • Include additional information about document source.
  • Forward documents to relevant doctors or nurses.
  • Ensure incoming letters are scanned within 24-hour timeframe.
  • Highlight urgent documents to the document management team.
  • Store internal paper documents in line with practice procedures.
  • Collect documents, read coded, and distributed according to the Process Map.
  • Regularly update the Process Map.
  • Monthly meetings for changes, audits, feedback, and concerns.
Other Tasks:
  • Attend scheduled staff and practice meetings.
  • Ensure that consulting rooms are well-stocked with stationery, supplies, and disposables.
  • Ensure that building security has a thorough understanding of doors, windows, and alarms.
  • Complete all duties listed on the morning and evening rotas.
  • Any other duties that may be deemed appropriate for the role.
  • Provide holiday/sickness cover for absent receptionists as needed.
Person SpecificationQualificationsEssential
  • 5 or more GCSE A-C grade or higher in relevant subjects.
  • Previous experience in EMIS Web
ExperienceEssential
  • Previous knowledge of systems such as EMIS Web and Docman
  • Experience of working with the general public
Desirable
  • Experience of working in a GP practice is preference but not essential
Person SpecificationQualificationsEssential
  • 5 or more GCSE A-C grade or higher in relevant subjects.
  • Previous experience in EMIS Web
ExperienceEssential
  • Previous knowledge of systems such as EMIS Web and Docman
  • Experience of working with the general public
Desirable
  • Experience of working in a GP practice is preference but not essential

NHS