Administrative Assistant
- Woodstock, Oxfordshire
- Permanent
- Full-time
- Assisting the team by managing the day-to-day use of the fleet of vehicles, including booking in maintenance and servicing requirements and logging mileage etc.
- Assist with handling of laser scanning and measured survey equipment – including managing, storing purchased equipment in addition with arranging maintenance and calibration. Assist with hiring supplementary equipment including liaising with suppliers, raising purchase orders, taking delivery and logging expenditure/invoices.
- Assist the team by taking stock and logging all team clothing and PPE in addition to ordering of new clothing/equipment for new employees or replacement items.
- Assist the team with job specific administrative tasks such as booking hotels and transport and travel arrangements.
- Assist with team invoicing on a monthly basis including raising external invoices to clients and liaising with internal teams regarding fee allocations.
- Assist by chasing any debtors in a timely manner and updating the internal reporting system.
- Liaise with our internal IT team regarding any software issues or updates including raising tickets
- Handling client enquiries via email or phone.
- Assist with internal admin ‘Workspace’ tasks such as job creation, closures, submissions and support with bid writing if needed.
- Assist with data handling and storage/back up system whilst logging project data information.
- Experience in a similar role would be advantageous however also willing to accept applications from people with limited experience as training can be provided.
- Experience in using Microsoft Office suite and in particular Word, Outlook, Excel and MS Teams.
- Good written and verbal communication skills.
- Ability to work effectively as part of a team.
- This is an office-based role so the ability to work from our Woodstock office is important.
- Option of either full time or part time position.