Commercial Operations Executive - City Venues

Informa

  • London
  • Permanent
  • Full-time
  • 2 days ago
Company DescriptionInforma Festivals marks an exciting new chapter in B2B events, bringing some of the world's most influential creative, technology, and business festivals together. We're combining prestigious events like Cannes Lions, Black Hat, Money20/20, GDC, and London Tech Week with cutting-edge marketing intelligence platforms and advisory services to deliver unmissable experiences and insights.Our festival-led approach reimagines traditional B2B events, creating powerful, immersive experiences that drive innovation and industry advancement. Building on decades of expertise and powered by Informa's international reach, we're shaping the next generation of business festivals.Job DescriptionThis role is based in our 5 Howick Place officeWe're seeking a Commercial Operations Executive to join our team in London as part of our Operations function. In this role, you'll become an essential part of the City Operations team delivering the prestigious Cannes LIONS International Festival of Creativity.Reporting directly to the City Operations Lead, you'll support partnerships located throughout the City of Cannes (outside the Festival perimeter), ensuring they're delivered efficiently, effectively, and with exceptional customer care. Post-Festival, you'll assist with administrative tasks to prepare for the next festival cycle.Key Responsibilities
  • Assist with delivery of partnerships outside the festival perimeter in the City of Cannes, including finding suitable venues for dinners, cocktail events, meetings, and city advertising spaces
  • Maintain accurate venue inventory details for the partnership team to pitch to existing and potential clients
  • Research new inventory and identify appropriate venues in the City of Cannes
  • Compile monitoring reports for venue/supplier availability
  • Share non-sponsor activity/direct venue booking opportunities with the partnership team to convert new business
  • Conduct bi-weekly check-ins with 5* hotels and other City venues to strengthen relationships
  • Monitor planning stages of partnership delivery between venues/suppliers, production companies, and clients
  • Manage and maintain the online filing system for all delivery documents including contracts, invoices, City submission files, designs, and festival programming schedules
  • Assist with raising POs and managing payment deadlines between suppliers and our internal accounts team
  • Participate in site visits and travel as required
  • Champion diversity, equity, and inclusion as an advocate and ally
  • Connect people and projects to prevent silos and ensure inclusive collaboration
QualificationsWhat You'll Bring
  • Previous experience in an event coordinator or administrative role
  • Efficiency, strong communication skills, and attention to detail
  • Ability to thrive in a high-performing, fast-paced environment
  • Strong teamwork skills while being self-motivated and comfortable with individual tasks
  • Excellent customer service skills and high level of organization
  • Interest in future career development in event operations/project management
Additional InformationWe work hard to make sure Life at Informa is rewarding, supportive and enjoyable for everyone. Here's some of what you can expect when you join us. But don't just take our word for it - see what our colleagues have to sayOur benefits include:
  • Freedom & flexibility: colleagues rate us highly for the flexibility and trust they receive and most of us balance time in the office with time working remotely
  • Great community: a welcoming culture with in-person and online social events, our fantastic Walk the World charity day and active diversity and inclusion networks
  • Broader impact: take up to four days per year to volunteer, with charity match funding available too
  • Career opportunity: the opportunity to develop your career with bespoke training and learning, mentoring platforms and on-demand access to thousands of courses on LinkedIn Learning. When it's time for the next step, we encourage and support internal job moves
  • Time out: 25 days annual leave, rising to 27 days after two years, plus a birthday leave day and the chance to work from (almost!) anywhere for up to four weeks a year
  • A flexible range of personal benefits to choose from, plus company funded private medical cover
  • A ShareMatch scheme that allows you to become an Informa shareholder with free matching shares
  • Strong wellbeing support through EAP assistance, mental health first aiders, a healthy living subsidy, access to health apps and more
  • Recognition for great work, with global awards and kudos programmes
  • As an international company, the chance to collaborate with teams around the world
We're not solely focused on a checklist of skills. We champion energy and ambition and look for colleagues who will roll their sleeves up, join in and help make things happen. If it sounds like a match and you have most - although not all - of the skills and experience listed, we welcome your application.At Informa, you'll find inclusive experiences and environments where all perspectives and backgrounds are welcomed. As part of this approach and our diversity and inclusion commitments, we are also formally an Equal Opportunities Employer. This means we base decisions on relevant qualifications and merit and do not discriminate on the basis of key characteristics and statuses, including all of those protected by law. Ask us or see our website for full information.See how Informa handles your personal data when you apply for a job .

Informa