Office Manager - Fareham - Hybrid - £30-£35k
- Fareham, Hampshire
- £30,000-35,000 per year
- Permanent
- Full-time
- Keep the office running like clockwork by managing daily administrative tasks
- Supporting the Group Office Manager with QMS policies, templates, and procedures
- Provide high-level support to Directors, including coordinating legal document reviews and project-related admin
- Partner with Project Managers to facilitate project health checks and ensure smooth execution
- Assist with HR and Health & Safety functions, helping to maintain a safe and supportive workplace
- Contribute to finance tasks such as generating sales invoices and coordinating internal invoicing meetings
- Oversee the company mobile phone account and liaise with our external IT provider to drive tech improvements
- Draft, review, and distribute Reliance Letters with precision and professionalism
- Manage calendars and coordinate key meetings
- Organise travel and accommodation for events, ensuring every detail is taken care of
- Maintain office supplies and ensure the workspace is in top condition, arranging repairs when needed
- Handle utility renewals and manage company insurance and certifications
- Support staff development initiatives and help maintain an up-to-date contact database
- Review and approve staff expenses
- Be the welcoming face of the office-greet visitors and manage switchboard calls with warmth and professionalism
- Proven experience in office management (this is essential!)
- Exceptional written and verbal communication skills
- A friendly, professional approach to internal and external communications
- Fast and accurate typing, with advanced proficiency in Microsoft Office Suite
- Strong organisational skills and the ability to juggle multiple priorities
- A collaborative mindset with the confidence to work independently when needed