Recruitment Administrator

NHS

  • Reading
  • £24,465 per year
  • Permanent
  • Part-time
  • 2 days ago
We are looking for a motivated Recruitment Administrator to join our fast-paced Recruitment Team.The post holder will:Deliver an efficient, customer-focused recruitment and administrative service, ensuring candidates are processed effectively and all pre-employment checks (e.g. ID, Right to Work, DBS, professional registration, occupational health, and references) are completed in line with NHS guidance.Liaise with new starters, managers, Occupational Health, and external organisations to ensure a smooth and timely appointment process while maintaining excellent customer service.Provide a professional reception and administrative service that reflects positively on the Trust and Workforce Directorate.Main duties of the jobConduct accurate pre-employment checks as stated in the NHS Employment Check Standards for all general recruitment candidates.To progress and chase all pre-employment checks that are outstanding.To carry out DBS renewals through Atlantic as and when required.Provide updates to candidates on the progress of their pre-employment checks, answering general enquiries about their recruitment.Responsible for requesting and obtaining employment references covering a minimum of three years, ensuring compliance with recruitment standardsEnter documents into the TRAC recruitment system and update pre-employment checks as and when required.Manage and maintain the TRAC communications inbox, ensuring timely action and review of employment references, Occupational Health clearances, and other recruitment-related queries.To support new and on-going recruitment events, initiatives and projects.About usDiversity makes us interesting... Inclusion is what will make us outstanding.Inequality exists and the journey to eliminate it is not easy. Every step we take will be a purposeful step forward to deliver a truly inclusive culture where all our people are enabled to deliver outstanding care, where background is no barrier, and where everyone can be their authentic self and we truly represent our patient community.We are committed to equal opportunities and welcome applications from all sections of the community, regardless of any protected characteristics. Reasonable adjustments will be made for disabled applicants where possible. All applicants who have a disability and meet the minimum criteria for the post can opt for a guaranteed interview.If you need additional help with your application please get in touch by calling the recruitment team on 0118 322 6997 or 0118 322 5342.Our primary method of communication will be via email. However, if you would prefer to be contacted through a different method, please inform the recruitment team.DetailsDate posted01 September 2025Pay schemeAgenda for changeBandBand 2Salary£24,465 a year per annum, pro rataContractPermanentWorking patternPart-timeReference number193-7422499CORREC-BJob locationsPrinces House73a London RoadReadingRG1 5UZJob descriptionJob responsibilitiesMaintain all personal files, including all relevant and necessary information in order for audits to be successfully carried out.Ensure the Electronic Staff Record system is accurately maintainedTo create electronic personal files for new employeesTo provide administrative support, including photocopying and maintaining the electronic and paper-based filing systems.May be asked to take minutes at the Recruitment Team Huddle.To perform any other duties that ensure a smooth running of the recruitment service as required.To maintain excellent communications with candidates and promoting a positive image of the Trust at all times.To main excellent communication with hiring managers on the progress and completion of all requests.To deal with telephone and e-mail enquiries from all sources in a professional and timely manner.To receive and welcome visitors to the department. Job descriptionJob responsibilitiesMaintain all personal files, including all relevant and necessary information in order for audits to be successfully carried out.Ensure the Electronic Staff Record system is accurately maintainedTo create electronic personal files for new employeesTo provide administrative support, including photocopying and maintaining the electronic and paper-based filing systems.May be asked to take minutes at the Recruitment Team Huddle.To perform any other duties that ensure a smooth running of the recruitment service as required.To maintain excellent communications with candidates and promoting a positive image of the Trust at all times.To main excellent communication with hiring managers on the progress and completion of all requests.To deal with telephone and e-mail enquiries from all sources in a professional and timely manner.To receive and welcome visitors to the department.Person SpecificationQualificationsEssential
  • NVQ3 in Business Administration or equivalent qualification or experience
  • Able to evidence a general level of education
  • Must be able to communicate effectively using both verbal and written means of communication
ExperienceEssential
  • Experience of working with confidential, sensitive data
  • Demonstrates ability to deliver high standard of customer care
  • Experience of working in a fast-paced, busy administration role
  • Reception duty experience
Desirable
  • Knowledge of using ESR or similar database
  • Pre-employment checking experience
SkillsEssential
  • Demonstrates attention to detail
  • Demonstrates good communication and interpersonal skills
  • Ability to self-manage, referring when appropriate
  • Act in ways that support equality and value diversity
Person SpecificationQualificationsEssential
  • NVQ3 in Business Administration or equivalent qualification or experience
  • Able to evidence a general level of education
  • Must be able to communicate effectively using both verbal and written means of communication
ExperienceEssential
  • Experience of working with confidential, sensitive data
  • Demonstrates ability to deliver high standard of customer care
  • Experience of working in a fast-paced, busy administration role
  • Reception duty experience
Desirable
  • Knowledge of using ESR or similar database
  • Pre-employment checking experience
SkillsEssential
  • Demonstrates attention to detail
  • Demonstrates good communication and interpersonal skills
  • Ability to self-manage, referring when appropriate
  • Act in ways that support equality and value diversity

NHS