Administrative Assistant
Alphapet Ventures GmbH
- Albourne, West Sussex
- Permanent
- Full-time
- Provide administrative support to the People & Organisation Team as needed.
- Check and distribute incoming post and packages.
- Facilitate the relationship with company couriers.
- Oversee and manage daily office operations, ensuring a smooth and efficient working environment.
- Implement and maintain office policies and procedures.
- Coordinate office logistics, including space planning, equipment procurement and maintenance.
- Collaborate with vendors to ensure the office is well maintained and equipped.
- Address any facility related issues promptly.
- Facilitate relationships with office utility providers and ensure uninterrupted services.
- Ensure meeting rooms are fully set up for scheduled meetings.
- Facilitate communication within the office and collaborate on team activities.
- Ensure staff gifts are purchased and distributed efficiently.
- Manage travel arrangements for companywide events and team workshops.
- Serve as the point of contact for external enquiries and visitors.
- Monitor workplace Health & Safety measures.
- Purchase and set up new It equipment for new and existing staff members.
- Proven experience as an office manager or in a similar administrative role.
- Strong organisational and multi-tasking skills.
- Excellent communication and interpersonal skills.
- Proficient in MS Office.
- Problem solving ability and attention to detail.
- Must be able to attend the office at least 4 times a week.
- Responsible, exciting, and varied tasks with a lot of creative freedom in a dynamic company that has flat hierarchies and an open, relaxed working atmosphere in which everyone is on first name terms.
- A friendly, open-minded team consisting of approximately 280 employees in Munich, Leipzig and West Sussex (UK) as well as several beloved office dogs.
- Hybrid working policy.
- 25 days of well-deserved annual leave days.
- Private company pension scheme.
- Life assurance scheme.
- Various internal as well as external training possibilities.
- Different employee discounts - for our humans as well as their pets!
- Regular team and company events.
- Coffee, hot chocolate, tea, and other cool soft drinks such as water and juices as well as fresh fruit, small snacks are available to you free of charge.
- An all encompassing Employee Assistance Programme.
- Many other great benefits that we will gladly present to you in more detail during your recruiting process!