Receptionist/Administrator - East Surrey Division

NHS

  • Caterham, Surrey
  • Permanent
  • Part-time
  • 2 days ago
Modality Partnership East Surrey Division has a part-time vacancy (20 hours per week) for a Receptionist/Administrator working at Townhill Medical Practice. The postholder will provide support to the patients, doctors, practice manager, and all other members of the extended Primary Care Team, by ensuring smooth running of the Practice on a day-to-day basis as an integral part of the patient services team. We are seeking dedicated postholders to join our team and who can display our CARE values: Commitment, Accountability, Respect and Excellence. Salary for this role is £12.25 per hour equivalent to £23,953.10 per annum WTE.This job is suitable for individuals who are problem-solvers, enjoy interacting with patients and service-users, have a passion for providing high quality customer service and ensuring patients have a positive experience.As an employee with us you can benefit from:Enrolment to the NHS pension schemeAnnual leave minimum 27 days, plus 8 days bank holiday pro rataEmployee discounts and benefits schemeEmployee assistance programme (EAP)Education and career pathwaysEnhanced Family friendly policiesFlexible workingWellbeing support and initiativeIf you are interested in learning more, please read on.Main duties of the jobThe role is an all-rounded, patient facing and back- office administration role; we are seeking individuals to join our team who are caring, compassionate and confident, who demonstrate effective communication, excellent customer service skills, IT skills, and the ability to support patients with general enquiries and signpost them to the most appropriate team member or service. The postholder will be a key member of the practice team, responsible for completing a variety of tasks including dealing with patient requests i.e. appointment booking, general enquiries in person and over the telephone, as well as performing a number of administrative duties.The role is not a regular 9am-5pm job and is not a pure reception role; the job requires innovation, flexibility and commitment and the postholder will be required to work resourcefully as part of the team to ensure tasks are completed.About usWe are one of the largest GP super-partnerships in the UK, serving over 450,000 patients and with a workforce of 1500+. We are unique, we are always looking at ways to improve our delivery of services through the implementation of new and innovative solutions that we can scale across the organisation. Your job is to work directly with key stakeholders to help us to harmonise ways of working and improve working practices to improve patient and staff satisfaction. Most reception roles focus on patient or customer facing responsibilities. This is a role that will also equip you with a portfolio of administration skills associated with the reception back-office function within Primary Care, to make sustainable changes.All employees are welcomed to take enrol in our employee benefits scheme and NHS pension scheme. We are committed to developing our people through education and career pathways and who align to our organisational values of CARE. Modality Partnership is an Equal Opportunities Employer and is committed to ensuring equal employment opportunities for all our potential applicants in line with the Equality Act, 2010.DetailsDate posted01 September 2025Pay schemeOtherSalary£12.25 an hour £23,953.10 per annum WTE.ContractPermanentWorking patternPart-timeReference numberE0281-25-0152Job locationsTownhill Medical PracticeGuards AvenueCaterhamSurreyCR3 5XLJob descriptionJob responsibilitiesPlease refer to the supporting documents section to retrieve the JD detailing the core responsibilities of this role.You will love this job if you have a passion for helping and interacting with patients to provide and process information in response to enquiries. You will also be able to enhance your computer skills by using MS Word, Outlook, Excel and other relevant software packages.If you feel this is the ideal career and looking for a daily challenge, we welcome an application for you to join our growing team of likeminded people.Please note: Modality Partnership reserves the right to close this vacancy at any point during the recruitment stage.Pre-employmentVaccinationsAs part of recruitment to the Modality Partnership, we will be checking the vaccination status of all new starters so that we can manage individual and environmental risks. We will offer support to those who may be undecided about vaccinations. Some vaccinations for certain roles are mandatory, and you will be asked to provide evidence of this where there is a mandatory requirement.Right to work checksAll applicants invited for interview will need to prove their right to work in the UK at the interview stage.ReferencesReferences must be secured prior to beginning employment, one must be your current or most recent employer.Employment historyYou must notify us of any employment gaps of 6 weeks or more. Job descriptionJob responsibilitiesPlease refer to the supporting documents section to retrieve the JD detailing the core responsibilities of this role.You will love this job if you have a passion for helping and interacting with patients to provide and process information in response to enquiries. You will also be able to enhance your computer skills by using MS Word, Outlook, Excel and other relevant software packages.If you feel this is the ideal career and looking for a daily challenge, we welcome an application for you to join our growing team of likeminded people.Please note: Modality Partnership reserves the right to close this vacancy at any point during the recruitment stage.Pre-employmentVaccinationsAs part of recruitment to the Modality Partnership, we will be checking the vaccination status of all new starters so that we can manage individual and environmental risks. We will offer support to those who may be undecided about vaccinations. Some vaccinations for certain roles are mandatory, and you will be asked to provide evidence of this where there is a mandatory requirement.Right to work checksAll applicants invited for interview will need to prove their right to work in the UK at the interview stage.ReferencesReferences must be secured prior to beginning employment, one must be your current or most recent employer.Employment historyYou must notify us of any employment gaps of 6 weeks or more.Person SpecificationPersonal QualitiesEssential
  • Confident and welcoming demeanour.
  • Professional approach to work.
  • Good telephone manner.
  • Strong team player.
  • Smart appearance.
  • Exercises tact and discretion at all times.
  • Demonstrates initiative to handle any unforeseen events during a shift.
  • Demonstrates flexibility towards new working practices and towards working hours.
KnowledgeEssential
  • Customer service principles and practices Basic medical terminology.
  • Reception protocols.
  • Basic telephone call management, including taking and transferring calls. NHS systems.
  • MS Word, Outlook, Excel and other relevant software packages.
  • Knowledge of / experience from within NHS/General Practice.
  • Previous call-handling experience.
SkillsEssential
  • Customer service orientation.
  • Excellent listening, communication and interpersonal skills.
  • Problem-analysis and problem-solving.
  • Administrative and organisational skills.
  • Ability to follow policies, practices and protocols.
  • Stress tolerance.
  • Ability to handle patients (both on the telephone and in person) who may be angry, upset or distressed.
  • Computer-literate and adaptable in using different software.
Person SpecificationPersonal QualitiesEssential
  • Confident and welcoming demeanour.
  • Professional approach to work.
  • Good telephone manner.
  • Strong team player.
  • Smart appearance.
  • Exercises tact and discretion at all times.
  • Demonstrates initiative to handle any unforeseen events during a shift.
  • Demonstrates flexibility towards new working practices and towards working hours.
KnowledgeEssential
  • Customer service principles and practices Basic medical terminology.
  • Reception protocols.
  • Basic telephone call management, including taking and transferring calls. NHS systems.
  • MS Word, Outlook, Excel and other relevant software packages.
  • Knowledge of / experience from within NHS/General Practice.
  • Previous call-handling experience.
SkillsEssential
  • Customer service orientation.
  • Excellent listening, communication and interpersonal skills.
  • Problem-analysis and problem-solving.
  • Administrative and organisational skills.
  • Ability to follow policies, practices and protocols.
  • Stress tolerance.
  • Ability to handle patients (both on the telephone and in person) who may be angry, upset or distressed.
  • Computer-literate and adaptable in using different software.

NHS