PA / Administrator – Corporate Planning

NHS Scotland

  • Glasgow
  • Permanent
  • Full-time
  • 6 days ago
NHS Greater Glasgow and Clyde is one of the largest healthcare systems in the UK employing around 40,000 staff in a wide range of clinical and non-clinical professions and job roles. We deliver acute hospital, primary, community and mental health care services to a population of over 1.15 million and a wider population of 2.2 million when our regional and national services are included.We have an exciting opportunity for a new Administrator to join our Corporate Planning Team.The Administrator is responsible for providing comprehensive administrative support to the NHSGGC Planning Team including supporting the administration for the Transforming Together programme and is the administration lead for the departmentThe role supports administration for:
  • the new Transformation structure, annual delivery plan development
  • winter plan development and supports administration
  • co-ordination of a number of Board wide programme and project groups.
The postholder also leads to co-ordination of the whole system hackathon series and supports all event planning and administration to ensure these co-design events are successful.In addition, the postholder manages the departmental planner co-ordinating cadence of reporting etc. Key duties include arrangement of meetings, preparing agendas, minute taking and prioritising and answering routine correspondence and e-mails as directed.The post-holder is also responsible for managing and maintaining the Corporate Planning Team's SharePoint folders.EssentialRecognised qualification in Administration equivalent to HNC in Secretarial Studies or Business Administration, or SVQ in Administration at Level 3, or significant relevant equivalent practical experience.Familiar with office procedures and systems and able to demonstrate prior experience of working in a secretarial or administrative or PA role for at least 2 yearsExperience of organising and facilitating meetings including room booking, minute taking and collation of meeting papers.This is a full time, 37 hour position, Monday - Friday 9.00am - 5.00pmInformal contact: Mike Jones (michael.jones5@nhs.scot)NHS Greater Glasgow and Clyde- NHS Scotland encourages applications from all sections of the community. We promote a culture of inclusion across the organisation and are proud of the diverse workforce we have.By signing the Armed Forces Covenant, NHSGGC has pledged its commitment to being a Forces Friendly Employer. We support applications from across the Armed Forces Community, recognising military skills, experience and qualifications during the recruitment and selection process.Candidates should provide original and authentic responses to all questions within the application form. The use of artificial intelligence (AI), automated tools, or other third-party assistance to generate, draft, or significantly modify responses is strongly discouraged. By submitting your application, you confirm that all answers are your own work, reflect your personal knowledge, skills and experience, and have not been solely produced or altered by AI or similar technologies. Failure to comply with this requirement may result in your application being withdrawn from the application process.For application portal/log-in issues, please contact in the first instance.

NHS Scotland