Administrator – Animal Health Monitoring

Fera Science

  • York
  • £25,090 per year
  • Permanent
  • Full-time
  • 6 days ago
Join us as an Administrator and make an invaluable contribution to our Food Safety & Biosecurity!As an Animal Health Monitoring Administrator, you’ll play a vital role in supporting the daily operations of our labs. Working closely with the Delivery Manager, you’ll manage a range of administrative tasks, coordinate sample logistics, and maintain accurate records. Your contribution will be key to ensuring the efficiency and precision of our laboratory services.What you’ll be doing:
  • Providing administrative support including managing emails, preparing quotations, and onboarding new customers.
  • Coordinating sample logistics with internal teams and external partners to ensure timely delivery and compliance with import regulations.
  • Maintaining accurate records in CRM and LIMS systems, including customer data and sample tracking.
  • Supporting stock control by conducting weekly stocktakes and preparing consumables for shipment and sterilisation.
  • Assisting laboratory operations during peak periods with sample preparation, equipment checks, and housekeeping tasks.
  • Ensuring accurate and timely invoicing, purchase order management, and delivery coordination for AHM customers.
  • Reviewing laboratory reports, quotes, and tenders for accuracy and maintaining up-to-date price lists.
  • Liaising with mailroom and regulatory bodies to manage sample arrivals and notify relevant teams of any issues.
What we’re looking for:
  • Previous experience in an administrative role, ideally within a laboratory or scientific environment.
  • Strong IT skills, particularly in Microsoft Office and Excel; experience with LIMS is a plus.
  • Excellent written communication skills with a professional and customer-focused approach.
  • High attention to detail and the ability to manage multiple tasks effectively.
  • Familiarity with laboratory procedures and terminology is desirable.
  • A proactive attitude and willingness to develop laboratory skills through ad hoc training.
What’s in it for you?
  • ​25 days’ holiday (rising to 29) with the opportunity to buy & sell extra leave.
  • Flexible working hours, on-site gym, restaurant, and free parking
  • The opportunity to take a paid day out of the office, volunteering for our charity partners or a cause of your choice
  • Company matched pension, life assurance, a cycle2work scheme, 15 weeks’ fully paid maternity, adoption and shared parental leave, paternity pay of two weeks…and plenty more.
  • Voluntary benefits designed to suit your lifestyle – from discounts on retail and socialising, to health & wellbeing, travel and technology
  • Fera operates a LTIP ( Long Term Incentive Plan) under which all employees are awarded points towards shares in the Employee Benefits Trust on an annual basis. The Employee Benefits Trust holds shares on behalf of our employee, at the point of an equity event the shares will realise a cash value.
What we hope you’ll do next:Choose ‘Apply now’ to fill out our short application, so that we can find out more about you. If you have any questions you’d like to ask before applying, you can contactWe’re an equal opportunity employer, which means we recruit and develop people based on their merit and passion. We’re committed to providing an inclusive, barrier-free recruitment process and working environment for everyone. If you need the job description or application form in an alternative format or if you’d like to discuss other changes or support you might need going forward, please email at and we’ll get back to you.At Fera, we’re making the world a better, healthier and safer place. We’re a joint venture partnership between Bridgepoint and Defra and we’re working proactively to protect the world we live in and the food we eat. Our teams are investigating plant and bee health, crop protection and sustainable agriculture. Join us and discover better as you deliver world-class science for the future.

Fera Science