Office Manager & Administrative Assistant

WALTLabs.io

  • London
  • Permanent
  • Full-time
  • 21 days ago
Job Description:We are seeking a reliable and proactive Office Manager & Administrative Assistant to organize and coordinate administrative duties and office procedures. This role is based at our London office and is key to maintaining a pleasant, well-organized work environment, ensuring smooth day-to-day operations, and supporting our team's efficiency and communication.You will work closely alongside the leadership team, providing operational support across a variety of areas. We are looking for someone who is a proactive thinker-able to anticipate needs, take initiative, and contribute ideas that improve processes and efficiency.In this position, you will be responsible for scheduling meetings, arranging office supplies, greeting visitors, and providing general administrative support to our employees. Previous experience as an Administrative Assistant, Front Office Manager, or Office Administrator is highly desirable.The ideal candidate will have:
  • Proven experience with office software (email tools, spreadsheets, and databases); familiarity with Google Workspace is a plus
  • Strong organizational and multitasking abilities
  • The ability to work independently with minimal supervision
  • A trustworthy, self-motivated, and solutions-focused work ethic
Key ResponsibilitiesAdministrative Support & Coordination
  • Work closely with leadership to provide operational support on a variety of projects and priorities
  • Manage agendas, travel arrangements, and appointments for upper management
  • Handle phone calls, emails, letters, packages, and other correspondence
  • Assist colleagues as needed and perform receptionist duties when required
  • Support the onboarding process for new hires
Office Management & Maintenance
  • Oversee the opening and closing of the office (e.g., blinds, music, tidiness)
  • Manage office upkeep, keeping spaces organized and clean
  • Maintain and track office supply stock (general supplies, restroom necessities, kitchen goods, and cleaning items), placing orders as necessary
  • Own conference room scheduling and shipping/receiving procedures
  • Liaise with facility management vendors, including cleaning, catering, and security services
Workplace Culture
  • Promote a collaborative and welcoming office environment
  • Assist in fostering positive communication and team cohesion
Ultimately, you will ensure the office runs smoothly, procedures are followed, and operations continue to improve-helping our team and leadership perform at their best.Requirements:
  • Reliable transportation
  • Proven experience as an Office Administrator, Office Assistant, or similar role
  • Outstanding communication and interpersonal abilities
  • Excellent organizational, time management, and multitasking skills in a fast-paced environment
  • Strong attention to detail and problem-solving skills
  • Excellent written and verbal communication skills
  • Demonstrated leadership abilities and a proactive approach to tasks
  • Proficiency with Microsoft Office or Google Workspace (Gmail, Google Drive, Google Docs, Google Sheets, Google Slides)
  • High school diploma required; BSc/BA in Office Administration or a related field preferred
Benefits:
  • Professional Development
  • Private medical
  • Pension
  • Direct Deposit

WALTLabs.io