Admin Coordinator
- London
- Permanent
- Full-time
- We are a busy and organised team who ensure the smooth running of the day-to-day operations across our two London studio locations.
- We support the Company's goals and values, demonstrating them in all work activities and interactions.
- We are focused and we anticipate the needs of the Studio, providing positive and efficient support to the Studio and our visitors.
- Provide administrative support to the Senior Office Manager and Senior Management team as required.
- Coordinate business travel, accommodation and hospitality arrangements for the London and International team and our visitors including business travel letters and support with immigration and entry requirements if needed.
- Coordinate arrangements for short term accommodation and care packages where required.
- Provide support with general finance tasks including processing purchase orders, setting up new suppliers, raising requests and assisting with monthly business expenses as required.
- Maintain Administration processes and procedures including visitor and studio access - ensuring correct fob access is allocated and preparing NDAs where applicable.
- Support with new starter onboarding including arrangements for their office and IT set up, preparing welcome bags and security access.
- Provide cover at reception during busier periods or break times as needed.
- Provide general office support as required, such as setting up meeting rooms, gathering orders, running errands and general day to day requests.
- Maintain office supplies, such as stationery, food and beverages and household items. Carrying out regular stock checks and placing orders as required.
- Provide support for internal and external events and employee related activities as required.
- Provide assistance with projects and activities where required.
- Provide cover for key areas of responsibility for the rest of the office support team as required.
- Provide in-person support cover across the two London office locations as required.
- 2 years experience in an admin support role.
- High proficiency on MS Office 360 Applications, Outlook, Excel, Word, PowerPoint.
- Strong typing and ICT skills, web and tech literate.
- Highly self-motivated and proactive with ability to work both with minimal supervision and as part of a team environment.
- Ability to work swiftly and efficiently in a fast-paced environment and keep a level head while maintaining grace under pressure.
- Excellent organisational skills and attention to detail.
- Strong focus on customer service.
- Experience working within the Creative Industries - video games, film, television, music.
- Experience working as a Personal/Executive Assistant, liaising with all levels of a business.
- Experience using JDE systems, office management systems and procedures.
- Experience in booking corporate travel.