Company Legal Administrator

Brook Street

  • Swansea
  • £28,000 per year
  • Permanent
  • Full-time
  • 6 days ago
Job DescriptionBrook street are working with a reputable company based in Swansea. The office is dynamic and collaborative, with a strong team focused on delivering excellent service and operational efficiency.This is a full-time, on site position, working Monday to Friday, 08:30 AM - 04:00 PM. As an Company Legal Administrator, you will support the team with day-to-day administration tasks, putting your knowledge of property law to good use! This role is ideal for someone who is later in their career, looking for a non-demanding, but task driven role.Key Responsibilities:
  • Prepare, review, and manage completion statements related to property transactions.
  • Provide comprehensive administrative support to the property management team.
  • Communicate effectively and professionally in person, by telephone, and via email with clients, contractors, and internal teams.
  • Maintain and organise documentation, records, and files accurately.
  • Use Microsoft Office packages (Excel, Word, Outlook, PowerPoint) proficiently to prepare reports, letters, and presentations.
  • Assist with basic bookkeeping tasks, including invoicing and reconciling accounts.
  • Use Sage accounting software for routine financial entries and record-keeping (prior experience beneficial, but not mandatory).
  • Coordinate and schedule meetings, appointments, and site visits as required.
  • Ensure compliance with company policies and industry regulations.
  • Handle confidential and sensitive information with discretion.
  • Support other ad hoc administrative and clerical duties within the team.
Essential Skills and Experience:
  • Proven experience as a legal secretary or administrator within property management.
  • Experience with completion statements and related property legal documentation.
  • Strong interpersonal and communication skills - confident engaging with clients and colleagues in person, over the phone, and via email.
  • Excellent organisational skills with strong attention to detail.
  • Proficiency in Microsoft Office, especially Excel and Word.
  • Experience handling bookkeeping-related responsibilities.
  • Ability to work independently and as part of a team while managing multiple tasks efficiently.
Desirable Skills:
  • Knowledge or practical experience using Sage accounting software.
  • Previous exposure to property law or conveyancing administration.
  • Basic knowledge of property management processes and terminology.
Why Join Us:
  • Competitive salary in line with your skills and experience.
  • Supportive working environment based in Llansamlet.
  • Regular working hours Monday to Friday to ensure a great work-life balance.
  • Opportunity to develop professionally within a well-established property management company.
Brook Street NMR is acting as an Employment Agency in relation to this vacancy.

Brook Street