Fleet Administrator

SMS Environmental

  • Harwell, Oxfordshire
  • £25,000-27,000 per year
  • Permanent
  • Full-time
  • 1 month ago
  • Apply easily
Job Title: Fleet CoordinatorLocation: HarwellSalary: £25-27k depending on experienceHours or Work: Monday to Friday 37.5 hours per week, either 8am - 4pm or 9am - 5pmJoining SMS Environmental, you will be part of our experienced team, driving the evolution of Water Treatment and Air Purification with innovation and best practice to ensure the highest safety of people within UK communities we serve. We are proud to be one of the UK’s leading independent Water Hygiene specialists and now has never been a better time to get on board.Striving to be the best, leading independent water hygiene and air purification supplier across the UK, we have ambitious growth plans and are focusing on our people to ensure we not only deliver the best for our staff, but our customers too. Our fleet team are within the heart of our business; ensuring the viability, servicing, management and control of our fleet vehicles to ensure effective operations. Our employees are spread across the UK, with company vehicles ranging from vans, electric vehicles and company fleet cars. Our fleet team ensure our fleet stock remains effective to serve our people, customers and leadership teams effectively, and with growth, this new role offers an exciting role to work within our small, dedicated fleet and purchasing team.Your role:You will work at pace, with high quality, to ensure our van and car fleet are operated in line with legal responsibilities and drivers are provided with vehicles associated with their jobs. You will allocate vehicles promptly, assist drivers with cost efficiencies and support accident management.Key responsibilities:
  • Coordinate provision of vehicles across UK wide company locations, liaising with managers and drivers to ensure the correct vehicles are provided at the right time and location.
  • Keep vehicle records up to date, including inhouse database and fleet insurance schedule, accurately checking vehicle invoices monthly.
  • Build key relations with leasing or rental companies to resolve vehicle issues.
  • Clearly communicate with our insurance company regarding insurance claims and support drivers following any accidents, providing information to third parties where required.
  • Liaise with nominated body shops to ensure vehicles are repaired and returned in optimum time, and any excess/VAT invoices are checked and settled.
  • Provide support to drivers regarding the servicing and mechanical repair of vehicles and liaise with the Operations Team.
  • Check and log vehicles for damage when delivered, returned and when swapped between drivers.
  • Ensure vehicles are updated for Congestion charging and DART crossing auto pay systems where necessary.
  • Partner with HR to allocate vehicles to new starters, assist with new drivers induction and ensure information is provided accurately in line with policies and best practice.
  • Liaise with the tracker company and use tracker software as required; fitting / removing and obtaining new and replacement trackers within vehicles.
  • Accurately monitor vehicles on tracker software; noting out of hours use, speeding incidents and reporting to managers
  • Keep accurate records of incidents and accidents for Health and Safety purposes
  • Respond to any public complaints regarding employee driving in a professional manner.
  • Organise replacement vehicles, ensuring replacement dates are within good notice
  • Provide tax information to drivers and company accountants in order to keep HMRC updated.
  • Respond to direct and indirect notifications of fines, penalties and speeding advice letters, paying fines, challenging penalty notices, and managing employee / payroll correspondence
  • Liaise with drivers to ensure personal mileage logs are provided on time to monthly payroll deadlines.
  • Provide regular and ad hoc information and reports to management as required.
RequirementsYour experience:Essential:
  • Ability to build key stakeholder, supplier, and customer relationships
  • Strong numerical skills, and ability to work with multiple costings / figures
  • Strong team collaboration and communication skills
  • Excellent written and verbal communication in English
  • Full UK, manual Driving Licence
  • A Level qualification or equivalent
Desirable:
  • Fleet management experience
BenefitsApplicants must be able to provide evidence of their Right to Work in the UK.All roles at SMS require a DBS check; SMS Environmental will cover the cost of this if you do not already hold a valid DBS certificate.Why join us?SMS Environmental Ltd prides itself on its commitment to supporting our employees in their personal growth and wellbeing. We offer:
  • Competitive salary
  • Company Sick, maternity & paternity pay
  • 30 days holiday including bank holidays
  • Employee Assistance Plan including a 24/7 free confidential helpline
  • Employee discounts and cashback savings across hundreds of your favourite high street brands, online shopping, holidays, and days out
  • Extra bonus holiday for birthday on completion of 2 years’ service
  • Health Care plan or equivalent cash plan on completion of 2 years service
  • Cycle to work scheme
  • Electric car scheme, through salary sacrifice
  • Free Mortgage or Financial advice
  • Support to gain further training and qualifications
Background on SMS:For more than 22 years, SMS Environmental has been one of the leading water hygiene service providers throughout the UK, ensuring the public are protected from infectious diseases that can be carried through water systems. We provide essential services to an array of domestic and commercial clients including water testing, risk assessments, air sampling and air conditioning maintenance.Our extensive skills and expertise in infection control and systems management have given us a key opportunity to drive the design and standardisation of Water Treatment education and training used throughout the industry today. We work closely with City & Guilds, CIBSE (CPD) Accreditation Board and UKAS to create, review and enhance modern water hygiene training course contents, materials and assessments to ensure they are fit for purpose and set high standards for the whole sector to aspire to.All SMS employees are trained to the highest standard using a range of in-house training and external learning programmes that are accredited by City & Guilds. SMS Environmental has been awarded the Investors in People accreditation since 2011 and we continue to invest in our employees by supporting individuals to achieve their next step within their career.SMS Environmental employs over 215 people from water treatment engineers and plumbers to office staff across our 4 nationwide offices based in Harwell (South Oxfordshire), Derby, Cardiff and Glasgow.If this sounds like you, we would love to hear from you – click Apply Now!SMS Environmental is committed to recruiting, retaining and promoting colleagues who are representative of the diversity in our local communities and we welcome applications from all candidates.

SMS Environmental