Why work for us?A career at Janus Henderson is more than a job, it's about investing in a brighter future together.Our Mission at Janus Henderson is to help clients define and achieve superior financial outcomes through differentiated insights, disciplined investments, and world-class service. We will do this by protecting and growing our core business, amplifying our strengths and diversifying where we have the right.Our Values are key to driving our success, and are at the heart of everything we do:Clients Come First - Always | Execution Supersedes Intention | Together We Win | Diversity Improves Results | Truth Builds TrustIf our mission, values, and purpose align with your own, we would love to hear from you!Your opportunityThis role will cover our Corporate functions: COO, Operations, Legal, Risk & Compliance and Internal Audit.You will be responsible for providing proactive administrative support for a specific persons, department, or function. Tasks may include: drafting routine and specialized correspondence, reports and presentations, screening and directing telephone calls, making travel arrangements, scheduling appointments and meetings, reading and routing mail, maintaining files, and database management. A significant portion of time may be spent on project work and utilizing our Microsoft office suite. Work is performed under minimal supervision. May provide functional guidance to lower level staff.You will:
Perform a variety of administrative tasks for a specific person, department, or function. Tasks may vary depending on specific business unit requirements.
Prepare routine and specialized correspondence, memos, and reports. May prepare special periodic reports and compose non-routine responses to correspondence. Maintain department databases and generates reports as required.
Prepare standard and specialized presentations, including formatting and improving presentation layout. Prepare charts and graphs as required.
Handle incoming and outgoing mail, which may include opening, reading, sorting, copying, distributing, and filing as necessary.
Answer, screen, and direct incoming telephone calls ensuring a high level of customer service.
Identify efficiencies and utilizing tools and technology to drive for continuous improvement.
Maintain in-boxes and able to disseminate and prioritize what is important for leaders including challenging where necessary.
Primary point of contact for key stakeholders (external and internal)
Schedule appointments, coordinate meetings and special events, make complex travel arrangements, and prepare expense reports as required.
Coordinate budget development, including coding items and collecting and compiling data.
Assist with miscellaneous tasks, including data entry, ordering office supplies, copying etc.
Expense and invoice management and tracking
May be privy to sensitive material, including establishing and maintaining confidential files.
May be responsible for managing complex departmental projects and conducting research where necessary.
Support colleagues in scope of SMCR and ensure that they remain compliant, working with internal stakeholders as needed e.g. Compliance, HR
Carry out additional duties as assigned.
What to expect when you join our firm
Hybrid working and reasonable accommodations
Generous Holiday policies
Excellent Health and Wellbeing benefits including corporate membership to ClassPass
Paid volunteer time to step away from your desk and into the community
Support to grow through professional development courses, tuition/qualification reimbursement and more
All-inclusive approach to Diversity, Equity and Inclusion
Maternal/paternal leave benefits and family services
Complimentary subscription to Headspace - the mindfulness app
All employee events including networking opportunities and social activities
Lunch allowance for use within our subsidised onsite canteen
Must have skills
Significant administrative support experience required
Strong interpersonal and customer service skills
Excellent clerical and administrative skills
Advanced computer skills, including MS Word, Excel, PowerPoint, Teams, databases
Strong organizational skills with the ability to prioritize and manage multiple tasks and deadlines
Strong verbal and written communication skills
Strong attention to detail
Ability to maintain confidentiality and be discreet.
Proactive, ability to be one step ahead at all times
Ability to prepare complex powerpoint presentations for clients/board level
Strong judgement skills - able to distinguish what is important
Flexible approach based on demand
Nice to have skills
Financial services experience preferred
Supervisory responsibilities
No
Potential for growth
Mentoring
Leadership development programs
Regular training
Career development services
Continuing education courses
You will be expected to understand the regulatory obligations of the firm, and abide by the regulated entity requirements and JHI policies applicable for your role.At Janus Henderson Investors we're committed to an inclusive and supportive environment. We believe diversity improves results and we welcome applications from all backgrounds. Don't worry if you don't think you tick every box, we still want to hear from you! We understand everyone has different commitments and while we can't accommodate every flexible working request we're happy to be asked about work flexibility and our hybrid working environment. If you need any reasonable accommodations during our recruitment process, please get in touch and let us know at .#LI-HYBRIDAnnual Bonus Opportunity: Position is eligible to receive an annual discretionary bonus award from the profit pool. The profit pool is funded based on Company profits. Individual bonuses are determined based on Company, department, team and individual performance.Benefits: Janus Henderson is committed to offering a comprehensive total rewards package to eligible employees that includes; competitive compensation, pension/retirement plans, and various health, wellbeing and lifestyle benefits. To learn more about our offerings please visit the Why Join Us section on the career page .Janus Henderson Investors is an equal opportunity / Affirmative Action employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability or veteran status.Janus Henderson (including its subsidiaries) will not maintain existing or sponsor new industry registrations or licenses where not supported by an employee's job functions (as determined by Janus Henderson at its sole discretion).You should be willing to adhere to the provisions of our Investment Advisory Code of Ethics related to personal securities activities and other disclosure and certification requirements, including past political contributions and political activities. Applicants' past political contributions or activity may impact applicants' eligibility for this position.You will be expected to understand the regulatory obligations of the firm, and abide by the regulated entity requirements and JHI policies applicable for your role.
