Facilities Manager - Portsmouth
- Portsmouth
- Permanent
- Full-time
- Perform regular quality inspections/site walk arounds, inspecting all internal and external communal areas on a daily basis for cleanliness, checking for any faults to equipment, any damage to the building and any health and safety risks.
- Manage contractors, monitoring the work and performance of contractors on site, including approving and assessing all maintenance work, ensuring contractors are working safely and administering signing-in/out procedures.
- Co-ordinate planned maintenance, working with the Estate Manager to ensure that items identified on the Planned Maintenance Schedule are undertaken on time and to the required standards/guidelines.
- Be responsible for stock management, managing the purchase of day-to-day items (e.g. lamps and cleaning materials) and ensure stock levels are maintained.
- Facilitate the collection of meter readings for communal utilities.
- Oversee system testing around the building (including services such as emergency lighting, fire alarm systems/smoke vents and lift emergency lines and weekly alarm tests).
- Ensure residents use the correct parking bays and assist with any parking-related issues.
- Monitor and access the CCTV system as required.
- Engage, timetable and oversee all contractors, both routine and non-routine for minor work and repairs within the development
- Provide a 'hands on' presence where needed to keep the development clean and tidy.
- Assist the Estate Manager with the preparation of budgets
- Be fully conversant with the Lease Agreements especially the rules and regulations of the estate.
- Ensuring that service charge funds are not spent in services on premises that have been demised to leaseholders (ie. inside apartments) and therefore their responsibility.
- Be responsible for refuse management - through existing staff or external contractors, he or she will maintain the refuse stores; ensuring rubbish is moved into the correct bins, sweeping/washing floors and bins and ensuring the bin stores area accessible on collection days.
- Provide input to the Estate Manager for Directors meetings, queries and resident communication.
- Assist the Estate Manager when retendering of annual contracts and contractor performance is being considered.
- Request quotes and issue work orders.
- Arranging repairs with contractors and follow up to completion.
- Follow up emergency repairs which happen out of hours.
- Replace blown bulbs within communal areas on a daily basis.
- Carry out minor maintenance tasks such as adjusting doors/hinges, door closers and handles.
- Follow up communication with resident when reactive repairs are completed.
- Experience of managing prestigious developments. Your experience may be in the residential block management or hospitality sectors. We are also happy to consider those with an armed forces background.
- Experience of leading, mentoring, coaching and developing a team.
- Experience of contractor management including approving and assessing all sub-contractor works.
- Some experience of financial management would be desirable.
- Excellent time management and prioritisation of tasks: knowing which items should be addressed first, while ensuring everything gets done.
- Excellent people skills: Building good relationships with the residents and the client (Managing Agent). Ensuring he or she is well presented at all times; wearing the company uniform.
- Excellent communication skills: both verbal and written, with the ability to communicate effectively with others.
- Good computer skills: be competent in the use of Microsoft Office (Excel, Word and Outlook) and computer programmes in general.
- 24 Days Annual Leave (Inclusive of Bank Holidays)
- Birthday or closest working day, day off
- Cycle to Work Scheme
- MediCash
- SmartHealth - Online health services for you and your immediate family.
- Eye Care Vouchers to support your well-being.
- Perkbox Rewards to enjoy exclusive offers.
- Company Social Events
- Pension Plan