Executive Assistant & Office Manager

Workshop Recruitment

  • Chichester
  • £30,000-32,000 per year
  • Permanent
  • Full-time
  • 1 month ago
We are seeking a dynamic, highly organised, and proactive Executive Assistant to provide vital support to a Chief Executive and Board of Trustees. This is a pivotal role at the heart of the organisation, combining executive support, governance coordination, office management, and project leadership.You’ll be the go-to person for ensuring smooth…We are seeking a dynamic, highly organised, and proactive Executive Assistant to provide vital support to a Chief Executive and Board of Trustees. This is a pivotal role at the heart of the organisation, combining executive support, governance coordination, office management, and project leadership.You’ll be the go-to person for ensuring smooth operations, effective communication, and strategic alignment across the leadership and governance functions. If you thrive in a fast-paced, purpose-driven environment and love making things happen behind the scenes, we want to hear from you.Duties and responsibilities…Executive and Governance Support
  • Provide high-level PA support to the CEO, including diary management, meeting coordination, and confidential correspondence.
  • Coordinate Board and Trustee meetings, prepare agendas and papers, take minutes, and manage governance documentation.
  • Support Trustee onboarding and digital access and provide training where needed.
Office & Operations Management
  • Oversee the day-to-day running of the central office, including facilities, supplies, and contractor liaison.
  • Manage incoming communications, phone lines, and general administrative support.
  • Maintain the complaints and compliments register and support reporting to the Board.
Project and Event Coordination
  • Lead on internal events such as the AGM and staff away days.
  • Support sustainability and Net Zero initiatives, and other strategic projects as directed by the CEO.
  • Develop systems for tracking organisational performance and accountability.
Skills and Experience
  • Knowledge and use of SharePoint and strong IT skills
  • Previous PA/EA, Office management experience
  • Excellent communication skills with the ability to support people at all level in a business and the customers
  • Have a very accurate attention to details
  • Lead changes and improvement to services a procedures
Working Hours
  • 9am – 5pm Monday to Thursday
  • 9am – 4.30pm Friday

Workshop Recruitment