Programme Office Assistant

Kainos

  • Londonderry
  • Permanent
  • Full-time
  • 12 days ago
Join Kainos and Shape the FutureAt Kainos, we’re problem solvers, innovators, and collaborators - driven by a shared mission to create real impact. Whether we’re transforming digital services for millions, delivering cutting-edge Workday solutions, or pushing the boundaries of technology, we do it together.We believe in a people-first culture, where your ideas are valued, your growth is supported, and your contributions truly make a difference. Here, you’ll be part of a diverse, ambitious team that celebrates creativity and collaboration.Ready to make your mark? Join us and be part of something bigger.MAIN PURPOSE OF THE ROLE & RESPONSIBILITIES IN THE BUSINESS:As a Programme Office Assistant (Associate) at Kainos, you’ll be responsible for ensuring that a high-quality service is provided to the Project Management and Operations capabilities within the Workday Product business unit, demonstrating best practice throughout. You will provide administrative support for our engagements and will have a key role in the efficient management and delivery of these projects.You’ll work as part of the Workday Product Operations PMO team and report into the Operations Manager. It’s a fast-paced environment so it is important for you to ensure that workload is prioritised, and tasks completed in a timely manner.ROLE RESPONSIBILITIES:
  • Managing weekly & monthly timesheet process completion & reporting late submissions
  • Initial set up of projects & contracts on PSA, with ongoing administration, managing project financials and reporting
  • Helping with routing and delegation of PMO support requests.
  • Working with client PMO teams to ensure projects run smoothly.
  • Draft invoices for dispatch
  • Working closely with credit control team & tax team for any invoicing queries or adjustments
  • Assisting with revenue and cost recognition.
  • Month end tasks – focus on revenue, but also project & contract health check
  • Maintaining group mailbox
  • Taking on other ad-hoc administration duties.
MINIMUM (ESSENTIAL) REQUIREMENTS
  • GCSE English and Maths (Grade A*-C), or equivalent.
  • Excellent organisational skills
  • Ability to work efficiently, make sensible decisions under pressure and prioritise your workload in a fast-paced environment
  • A self-starter who can work on their own initiatives with minimal supervision but escalate as required
  • Effective personal time management and planning skills to deliver a high level of accuracy and attention to detail in tight timeframes/targets.
  • Confidence in acting as the first point of contact by managing the teams group e-mail and arranging initial meetings with project managers.
  • Good computer skills including MS Office including excel spreadsheet skills, and the ability to pick up new software applications
  • Ability to carry out responsibilities in accordance with company policies, procedures and processes.
  • Demonstrate commercial awareness and understanding of project and business dynamics.
  • Effective verbal and written communication skills with both staff and stakeholders
  • We all work in teams here in Kainos – a proven ability of strong team skills, including taking direction from others, is crucial
  • Previous Administration experience in a relevant working environment with an approachable, personable, dynamic, collaborative style.
DESIRABLE
  • Experience as a Project Coordinator, Project Assistant, PMO Associate, PMO Officer, PMO Coordinator or PMO Assistant or Project Management exposure
  • Experience with PSA software/ Dynamics/ Excel/ Jira (ticketing system)
  • Excel knowledge - charts, pivots and formulas in Excel
Embracing our differencesAt Kainos, we believe in the power of diversity, equity and inclusion. We are committed to building a team that is as diverse as the world we live in, where everyone is valued, respected, and given an equal chance to thrive. We actively seek out talented people from all backgrounds, regardless of age, race, ethnicity, gender, sexual orientation, religion, disability, or any other characteristic that makes them who they are. We also believe every candidate deserves a level playing field.Our friendly talent acquisition team is here to support you every step of the way, so if you require any accommodations or adjustments, we encourage you to reach out.We understand that everyone's journey is different, and by having a private conversation we can ensure that our recruitment process is tailored to your needs.

Kainos