Conference Production Assistant (JR102303)

Clarion Events

  • London
  • Permanent
  • Full-time
  • 20 days ago
  • Apply easily
At Clarion, our people are at the absolute heart of what we do. We’re proud that our core values of PASSION, CARE, IMAGINATION, and TRUST define the way we carry out our work across all of our exhibitions and conferences.If you share our values and want to be a part of a successful, dynamic, and creative global business then we want to hear from you.The Opportunity:This is an excellent opportunity for someone looking to work in one of the most exciting and growing sectors in the world - Africa’s power sector. The EnergyNet team is made up of around 20 people who are all passionate about the work we do in a supportive and collaborative environment.The successful candidate will have the right attitude to succeed and will be focused on delivering their project to the highest standard. The candidate needs to be a strong team player, have excellent organisational skills and an exceptional eye for detail.This is an administrative role to begin with for the successful candidate to lead to a Producer role. The Production Assistant will work closely with the Group Director and the production team on the and the YES! Summit to help over 550 speakers register and get organised. The successful candidate will also support the production team on EnergyNet’s portfolio of regional events which includes the YES! portfolio. The position will provide excellent ground for a candidate who wants the challenge of coming in and getting the production team and high-level speakers organised to deliver excellent events. The right candidate will be given the opportunity to develop their career within the business.About EnergyNetEnergyNet is a multiple award-winning producer of investment conferences and news for Africa energy sector. Best known for the , the longest running flagship forum for decision makers in Africa’s energy sector which attracts over 25 Ministers of Energy and close to 3,000 participants. EnergyNet also produces region-specific investment meetings focusing on the power generation potential of some of the world’s most exciting emerging markets. Recent event locations include Cape Town, Nairobi, Lisbon, Brussels, Washington, Togo, Accra and Lusaka.AboutWithin EnergyNet sits the YES! portfolio. The YES! mission is to electrify a continent of one billion people, by engaging 10% in the conversation. YES! has taken on the mission to build a network of 100 million people by 2035. YES! is a programme designed to empower the next generation to succeed. It will empower young people in the energy sector by developing the network, connections, knowledge, and training needed to become employed and take on the task of electrifying the continent, it will also open doors for young entrepreneurs for whom electricity is an inhibitor of their business to thrive with their business plans. YES! will do this through a combination of live events and online offerings through the Beyond Privilege networking platform, which was launched in June 2023 and currently has over 13,000 members. This number is constantly growing.Key Responsibilities:
  • Support the production team through excellent administration and organisational skills to deliver the Africa portfolio of events taking place throughout the year, the flagship conference being the Africa Energy Forum (which has over 300 speakers) and will next take place Dubai in June 2025.
  • Support the YES! team to deliver the YES! portfolio of events, including the flagship YES! Summit which will confirm over 250 speakers.
  • Support the production team to plan and deliver other smaller regional conferences/events, for 2025 and beyond this includes events in Washington, Zambia and Ghana, through excellent administrative and organisational support.
  • Communicate in a professional and timely manner with confirmed speakers to help them get organised for their participation, this will include liaising with government ministers, high level government officials and C-suite individuals.
  • Connect with all confirmed speakers to send them information on the conferences/events and help them prepare for their speaking role, this will involve getting speakers registered and sending them event materials to action.
  • Use returned registration information to build accurate records on the speaker database, to help deliver the events smoothly and to high standards.
  • Use the EnergyNet registration system to check, amend and update registrations, download photos and accurately filter them through to where they need to go.
  • Take responsibility for keeping the website constantly updated with agenda and speaker details.
  • Support (and where needed lead) additional projects related to the conferences/events including networking sessions, fund raising events and targeted workshops.
  • As the candidate settles into the role - suggest efficient processes to put in place to organise the EnergyNet Production team and their work.
  • Work closely with the EnergyNet team to prepare and deliver the events to an exceptionally high standard, this includes the marketing, sales and operations teams.
  • Work collaboratively onsite (at the event) to deliver the conferences/events and provide excellent experience for all attendees.
RequirementsKnowledge, Skills & Behaviours:
  • A passion to deliver high quality work through strong administration and organisational skills.
  • Proven project and time management skills.
  • Outstanding customer service skills delivered through engagement by phone and in person.
  • Confident with the ability to build rapport and lasting relationships with senior level players such as CEOs, government representatives and ministers.
  • High level of attention to detail.
  • Ability to work calmly under pressure; multitask and meet tight deadlines.
  • Excellent team player.
  • Language skills would be an advantage (French, Portuguese, Spanish) but not essential.
  • Experience working in Africa and an energy sector would be an advantage but not essential.
  • An interest in Africa’s energy and infrastructure sector and a strong willingness to learn about the sector.
  • Willingness and ability to travel internationally as required.
Values:We love the unexpected:
  • We’re adventurous and willing to try new things
  • We embrace and drive change
  • We aim to surprise and delight
We’re open and happy to share:
  • We engage with stakeholders outside the event
  • We build sharing communities
  • We embrace others' ideas
We’re committed to caring:
  • We take personal responsibility to get things done
  • We always think about every step of the experience
  • We strive to understand and meet customers’ needs
We continuously learn:
  • We actively seek inspiration from all quarters
  • We constantly strive to improve what we do and how we do it
  • We help learning lead to growth
About Clarion EventsClarion Events is one of the world’s leading event organisers, producing and delivering innovative and market-leading events since 1947. ( )Clarion Events embrace diversity and equal opportunities in all that we do. We are committed to building a team that represents a variety of backgrounds, perspectives, and skills. The more inclusive we are, the better our work will be.Clarion is private equity backed and owned by Blackstone. Blackstone is one of the world’s leading global investment funds, investing capital for the long term to build successful, resilient businesses. ( )Our purpose is to deliver exceptional customer outcomes and experiences, by making every connection count.Our vision is we want every one of our products to be a market leader in customer satisfaction and delight.Benefits
  • 25 days’ holiday plus bank holidays
  • End of year wellbeing shutdown (closed for the last week of the year)
  • Celebration day off (e.g. birthday, Diwali, Eid, etc)
  • Summer Hours in August (3pm finish on Fridays)
  • Helping Our World (HOW) Days – one paid day per quarter to carry out charity work
  • Pension Scheme
  • Private Medical Insurance
  • Health Cash Plan
  • Wellbeing Library (MYNDUP)
  • Mentoring Programme
  • Subsidised Café
  • Season Ticket Loan
  • Cycle to Work Schemes
  • Free on-site gym and shower facilities
  • Free eyesight tests
  • Free flu vaccination – offered on site once a year for all employees

Clarion Events