Robert Half Office Team are currently recruiting for a HR Administrator based near Covent Garden for 3-4 weeks. Duties:AdministrationUndertake all respective admin aspects associated with the full employee life-cycleCreation of passwords to allow all new employees access to relevant company systems, equipmentOnboardingPreparing contracts of employment, probationExtension of probation letters, DBS & reference checking - with our external supplier - Experian; raising authorisation for vacancy recruitment and change to terms and conditions with senior managementTimely processing of right to work documents (pre-employment where possible) and DBS documents (as appropriate) for all employees to ensure full compliance in line with legislation and company requirementsOffboardingDigital filing of employee documentsAbsence communication to employeesrelation to remuneration, benefits; onboarding/offboarding; payroll and recruitment; induction)Formal ProcessesProfessional preparation of formal documents - contracts, letters (change of terms, disciplinary, probation confirmation)Maintaining accurate data on BambooHR, completing weekly house-keeping maintenance associated with all on-boarding and off-boarding tasksManage the People Team inbox as the first point of contact (answering / solving queries)Systems ManagementEffective and timely management of various internal databases/in house systems to enable full administration support across the employee lifecycle - BambooHR; Expo; Experian; IntranestSupport internal stakeholders to resolve any system issuesCreating system reports and using Excel (as appropriate) to manipulate and check dataProvide accurate and reliable management informationActivating systems in respect of starters, leaversSupport the Director of People and Culture - with the internal communications platform - the Intranest; to achieve dynamic, relevant, interesting, informative, practical content to fully engage all employees and to maintain a one-stop collaborative knowledge shopPayrollSupport People Operations Partner with co-ordination and input preparation, to enable accurate and timely processing of the monthly Payroll; working closely with the Finance ManagerGeneral / Ad-hocSupport the Director of People & Culture with co-ordinating the People Team calendar, in regard to cyclical tasks: annual. salary /bonus review; renewal data for life assurance, pensions, eyecare vouchers, cycle to work scheme; annual review of HR policies and processes;Support the Talent Acquisition & Engagement Partner with all aspects of recruitment - arranging interviews, assessment centres; adverts for vacancies - on social media and internal platformsAccurate submission of invoices to ensure timely payment to supplierEnsure confidentiality and compliance with GDPR at all timesSupport People Team and Head of Learning & Development with ad-hoc projects as and when requiredQualifications Minimum of 3 years' experience in a busy Administration role (preferably within an HR environment)Excellent verbal and written communication skills and the ability to utilise these effectively Willingness to take on ad hoc tasksUnderstanding of the critical importance of confidentiality and ability to maintain this at all timeA good standard of Microsoft Office and general IT skillsStrong attention to detail and accuracyExcellent organisational skillsAbility to meet all deadlines with a consistent high standard of workExperience of working within statutory policies and processes (desirable)Excellent customer service dealing with diverse audiencesKey Points Covent Garden 3-4 weeks initially, covering sicknessStarting ASAP, immediate candidates only Robert Half Ltd acts as an employment business for temporary positions and an employment agency for permanent positions. Robert Half is committed to equal opportunity and diversity. Suitable candidates with equivalent qualifications and more or less experience can apply. Rates of pay and salary ranges are dependent upon your experience, qualifications and training. If you wish to apply, please read our Privacy Notice describing how we may process, disclose and store your personal data: roberthalf.com/gb/en/privacy-noticeSecurity alert: scammers are currently targeting jobseekers. Robert Half do not ask candidates for a fee or request candidates to send applications through instant messaging services such as WhatsApp or Telegram. Learn how to protect yourself by visiting our website: roberthalf.com/gb/en/how-spot-recruitment-scams-and-protect-yourself
