Accounting Administrator(Japanese speaking)
- London
- £18,000-20,000 per year
- Permanent
- Part-time
Account AdministratorVISA Status
Must have the legal right to live and work in the UKWorkplace
Flexible hybrid arrangement - a mix of remote work and office presence in central LondonHoursPart time - 24 hours a weekAbout the RoleWe are looking for a meticulous and proactive Account Administrator to support our financial and administrative operations in the UK. This role requires close coordination with our headquarters in Japan, as well as external partners such as accounting firms, payroll providers, and vendors.You will play a key role in ensuring smooth day-to-day operations across banking, payroll, invoicing, and general office administration. The ideal candidate will be comfortable working independently while maintaining strong communication with both internal and external stakeholders.Main ResponsibilitiesBanking & Financial OperationsSchedule and process payments for vendors, contractors, and service providers, including urgent payments when necessaryRetrieve and securely store monthly bank and credit card statementsCollaborate with external vendors to prepare monthly and quarterly P&L reports and support performance reviewsOrganize documentation for VAT filings and ensure accurate record-keeping of all financial transactionsPayroll AdministrationSet up salary transfers and distribute payslips securelyMaintain accurate employee records, including:National and health insurance enrollmentTax ID and bank account detailsEmployment contracts and supporting documents (e.g., ID, work eligibility, P45)Monitor attendance and timesheets with the store manager, calculate overtime, and process special leaveSubmit monthly payroll summaries to HQ in JapanInvoice & Expense ManagementRecord and update invoices in the company tracking systemOversee expense tracking to ensure accurate documentationVerify purchase orders and shipping invoices for compliance and internal alignmentOperations & General AdministrationEnsure secure and compliant storage of all financial and administrative recordsManage e-commerce payments and VAT reportingMonitor store cash flow, reconcile daily cash counts, and implement secure cash handling proceduresSupport inventory checks and reconcile physical stock with financial recordsAssist with freight and customs-related invoice issues and complianceCompile shipping cost data and produce regular analysis reportsAdditional DutiesMaintain organized records of all financial transactionsCollaborate with internal and external teams to improve administrative workflowsAct as the primary liaison between the UK office and Japanese HQ for finance and admin mattersStay informed about changes in payroll regulationsPreferred Qualifications & SkillsExperience in finance or accounting support, ideally in retail or a similar industryJapanese Native level & English Business levelFamiliarity with UK banking and payroll proceduresStrong communication and interpersonal skillsExcellent attention to detail and organizational abilitiesProficiency in accounting software (e.g., Xero), Excel, cloud storage tools, and ShopifyUnderstanding of employment documentation and GDPR/data protectionAbility to handle sensitive information with discretion