Rota Co-ordinator

NHS

  • Ipswich, Suffolk
  • £27,485-30,162 per year
  • Contract
  • Full-time
  • 6 days ago
An exciting opportunity has arisen for the post of Rota Co-ordinator within the Emergency Department at Ipswich Hospital.The role centres around the effective management of doctor rotas, maintaining the new electronic rota management system and assisting in any redesign of daily rotas as well as managing communications groups in relation to rota cover. This role will work closely with the operations team, medical team and support staff.Our CDG is a busy department supported by a dedicated and engaged team. The nature of this post is fast paced and therefore candidates need to demonstrate flexibility in their work, with an ability to adapt to situations as they arise. There is also a need to problem solve on a regular basis.This post would suit someone with focused attention to detail, distinct organisation skills and the ability be agile with their workload and manage change.You will be well supported in their journey from induction, to encouraging personal development.Main duties of the job
  • Support on the implementation of new rota electronic system in Emergency Care
  • Responsible for the coordination of Doctors rotas, compiling and ensuring rotas are distributed daily to all relevant parties
  • Assist in the design/redesign of the daily rotas with the consultant in charge to ensure that these rotas display shift information in the most accessible manner and can be used to obtain statistical information for use in trust planning.
  • Liaise and discuss with consultants future staffing needs relating to the rota, taking account of the skill mix. Assisting in devising alternatives when suitable doctors are unable to be found to fill vacant shifts. Making sure that the right doctor is in the right place at the right time on the rota.
  • Upload registrars' master rota on a monthly basis, checking Doctors templates with consultant in charge and notifying registrar of any changes in their shift patterns.
  • Help organise shift patterns for new doctors until they can be incorporated into the main rota.
About usWe are ESNEFT and we provide hospital and community health services to almost one million people across east Suffolk and north Essex. Our dedicated staff deliver care from acute hospitals in Colchester and Ipswich, community hospitals, surgeries, community clinics and in patients' own homes.We are one of the largest NHS organisations in England, employing more than 12,000 staff.We pride ourselves on supporting our staff. We offer a wide range of training and development opportunities, as well as flexible working options.Along with supporting you to achieve your career goals we offer a generous pension scheme, unsocial hours payments (where applicable), 27 days annual leave on commencement (pro rata) and access to a range of NHS discounts. Our Staff Health and Wellbeing programme offer a variety of services.Our philosophy is thatTime Mattersto everyone. Across the Trust, we concentrate on improving the things we do and removing those which cause time delays for our staff and patients.We are investing in our commitment to Time Matters with a partnership with leading electronic patient record (EPR) supplier Epic. This digital transformation will bring what's widely regarded as the world's best EPR system to ESNEFT, transforming life in hospital for staff and patients.If you are passionate about patient care and want to develop your skills and knowledge, then we want to hear from you.Find out about living and working here -www.youtube.com/watch?v=GkPu7HphU8ADetailsDate posted27 August 2025Pay schemeAgenda for changeBandBand 4Salary£27,485 to £30,162 a year per annumContractFixed termDuration5 monthsWorking patternFull-timeReference number432-HR626-25Job locationsIpswich HospitalIpswichIP4 5PDJob descriptionJob responsibilitiesFor full details of the responsibilities and duties of this role please see the attached job description. Job descriptionJob responsibilitiesFor full details of the responsibilities and duties of this role please see the attached job description.Person SpecificationExperienceEssential
  • oPrevious administrative role
  • oWorking collaboratively as part of a team
  • oAdvanced IT Systems including - Microsoft Office
  • oExperience of communicating with a range of people both within and external to the organisation
Desirable
  • oNHS experience
  • oExperience within relevant work area
  • oExperience of working with members of the public
  • oSupervision/co-ordination of other team members
QualificationsEssential
  • oGCSE grade 5/C or equivalent in English and Maths
  • oNVQ level 3 in administration/secretarial or equivalent
Skills / KnowledgeEssential
  • oAdvanced keyboard skills
  • oKnowledge of relevant work area and specialist terminology
Person SpecificationExperienceEssential
  • oPrevious administrative role
  • oWorking collaboratively as part of a team
  • oAdvanced IT Systems including - Microsoft Office
  • oExperience of communicating with a range of people both within and external to the organisation
Desirable
  • oNHS experience
  • oExperience within relevant work area
  • oExperience of working with members of the public
  • oSupervision/co-ordination of other team members
QualificationsEssential
  • oGCSE grade 5/C or equivalent in English and Maths
  • oNVQ level 3 in administration/secretarial or equivalent
Skills / KnowledgeEssential
  • oAdvanced keyboard skills
  • oKnowledge of relevant work area and specialist terminology

NHS