Office Manager Assistant

Heage, Derbyshire
Permanent
Full-time

1 month ago

Job Type: This is a full time, permanent role. Ideally 37.5 hours over 5 days per week, Mon – Fri.About Bowmer + Kirkland:Since being established in 1923 Bowmer + Kirkland has grown to become one of the most successful privately-owned, and family run construction groups in the UK. Our Investors in People accreditation demonstrates our commitment to our staff and we are Scheme Partners of the Considerate Constructors Scheme – something which only a select number of high performing contractors achieve.We are seeking an enthusiastic Assistant to support our Office Manager at our Head Office in Heage, Derbyshire.Main duties and responsibilities of the role will include:

Working in a busy department, dealing with scheduled and reactive works for Head Office and other sites
Accurately maintaining records to manage jobs in a timely manner
Issuing jobs to staff and subcontractors, and checking on progress to ensure completion
Checking and passing invoices for payment and dealing with any related financial queries
Forecasting budgets for the next financial year
Calculating various monthly internal recharges for utilities/consumables
Meeting visitors and subcontractors for quotes/updates
Booking staff holidays
Managing petty cash
Providing cover to related teams/depts at busy times e.g. reception/print room
Regularly updating documents on SharePoint
Use of CRM database system, training will be given.

Skills and experience we are seeking in the ideal candidate:

General office admin experience
Confident and professional telephone manner
Ability to clearly communicate verbally to staff and subcontractors in a confident and sometimes firm manner
Able to respond to urgent situations with calm and orderly attitude
Knowledge and experience of Outlook, Word, Excel
Able to construct clear email instructions to staff/contractors
Able to use initiative and prioritise workload
Able to work independently but also as part of a team
Excellent typing/ keyboard skills
Ability to maintain accurate records
Ability to multitask with calm and accuracy

In return we offer:

25 days holiday per year (plus 8 bank holidays and Christmas Eve)
Entry into the Group Personal Pension Scheme
Private Health Insurance (subject to a qualifying period)
Eye care voucher scheme
Training & Development Opportunities

Bowmer + Kirkland is an equal opportunities employer. We are a Disability Confident Employer (Level 2) and actively encourage applicants who are covered under the equality act to apply. Please contact HR in advance of an interview to discuss any adjustments that are required in order to support you in the process.We are also signatories of the Armed Forces Covenant and encourage applications from service leavers.NO AGENCIES PLEASE.If you’re interested in the role and would like to put yourself forward, please hit APPLY and attach your CV and Cover Letter.Candidates with the experience and relevant job titles of; Administrative Assistant, Office Administrator, Office Coordinator, Office Assistant, may also be considered for this role.How can we help?If you have any questions and you would rather chat to a member of our team please email or call us about this role.CV Writing TipsGet helpful tips and tools for writing an awesome CV.Apply for this roleFirst NameLast NameEmailPhone numberCovering letterLinkedIn URLGRPRa class="form-link" href="/privacy/"
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