Accounts Payable Clerk

• Job Information

• Job Purpose: To ensure timely and accurate processing of invoices, resolve exceptions, maintain vendor relationships, and support accounts payable (AP) and accounts receivable (AR) functions.
• Parent Job Description: Transaction Processing Manager.
• Global Job:

• Main Job Family: Finance
• Sub Job Family: Accounting
• Job Code: 30000023
• Job Title:

• Management: Sr. Analyst
• Role & Responsibility
• Accounts Payable (100%)

• Ensure exceptions are resolved in a timely manner to ensure timely payments to vendors.
• Monitor invoices coming through various middleware systems such like Control Pay, EDI, Helios etc and ensure there are no interface errors/delays.
• Reconcile invoices coming from above channels back to vendor statements and actual vendor invoices on regular basis
• Run weekly payment batches and initiate manual payment requests to ensure all due invoices are paid timely and any queries are addressed timely for resolution
• Coordinate with AR team the AP/AR offsets when necessary
• Review / analyze vendor master data records and address any discrepancies to MDM team for resolution
• Ensure GRNI report and AP SL items are reviewed and maintained on regular basis
• Provide support to the Team Leader and have the ability to back up for payment runs and query resolution.
• Provide inputs for the forecast calculation
• Maintain query log with a full audit trail and statistical reporting. Proactively deal with issues to prevent recurrences.
• Liaise with other departments, such as buyers, to manage vendor relationships and proactively resolve queries.
• Carry out supplier statement reconciliations, maintain supplier relationships, and ensure efficient resolution of outstanding payments.
• Prepare data for AP accruals
• Drive process improvements and root cause analysis processes.
• Ensure continuous support to increase the process automation efficiency
• Handle ad-hoc projects, duties, and monthly archiving.
• Job Requirement

• Education and Qualifications:

• Required: Bachelor's Degree in Business Administration or equivalent.
• Preferred: accounting background
• Experience:

• Required: 0-2 years of experience with an understanding of basic accounting practices.
• Preferred: Modern ERP experience.
• Skills:

• Good working knowledge of Windows and Microsoft packages
• English knowledge written /oral
• Technical AP & AR knowledge
• Finance background
• Good interpersonal skills and ability to work within a team
• Flexible approach
• Attention to detail
• Strong work ethic
• Interpersonal communication skills
• Decision-Making Scope

• Scope of responsibility: Country specific

• Direct: 0
• Indirect: 0
• Budget Responsibility: No
• Communication

• Internal:

• Internal stakeholders with invoice queries, Finance/GL team.
• Type: Adapt & Change.
• Frequency:
• External:

• Suppliers
• Others

• Challenges:

• Ensuring timely and accurate processing of invoices and resolving any exceptions promptly.
• Maintaining good vendor relationships while efficiently resolving outstanding payments.
• Coordinating with internal departments for smooth cash receipts and handling.
• KPIs:

• Timeliness and accuracy of invoice processing.
• Resolution of exceptions and outstanding payments.
• Vendor accounts reconciled without issues
• Timely resolution of past due payables
• Travel Standard: Less than 10%.

Robert Half