Team Assistant (Part-Time)

• Managing incoming and outgoing correspondence, including emails, phone calls, and mail.

• Organizing and maintaining physical and digital filing systems for documents, records, and other materials.

• Ordering office supplies and ensuring inventory levels are sufficient.

• Assisting with the setup and maintenance of office equipment, such as computers, printers, and telecommunication systems.

• Coordinating office maintenance and repairs as needed.

• Welcoming visitors and clients, ensuring they have a positive experience.

• Tracking team expenses and maintaining accurate records.

• Reconciling expense reports and ensuring adherence to company policies.

• Liaising with finance or accounting departments for processing reimbursements or payments.

• Assisting team members with expense-related inquiries or issues.

• Coordinating and scheduling meetings, including booking conference rooms and sending out calendar invitations.

• Preparing meeting agendas and distributing relevant materials to participants.

• Creating and formatting PowerPoint presentations or other visual aids for meetings or presentations.

• Assisting with technical setup for virtual meetings, such as video conferencing or screen sharing.

• Planning and organizing team lunches, including ordering catering or making reservations.

• Assisting with the coordination of team-building events or social activities.

• Managing logistics for off-site meetings or events, such as transportation and accommodations.

• Arranging travel accommodations, including flights, hotels, and transportation.

• Managing itineraries and ensuring travel plans align with business objectives and schedules.

• Coordinating with internal and external stakeholders to schedule appointments and meetings.

• Maintaining and updating executives' calendars, including scheduling and rescheduling appointments as needed.

• Team Assistant/ Office Coordinator experience required

• Excellent time management skills and ability to multitask and prioritise work

• Strong communication and organisational skills in a fast paced environment

• Must be positive and a team player

• Weekly pay

• Contract of Employment

• Paid annual leave

• Access to an exclusive employee benefit and discount portal

• Pension contributions

• Ongoing support from a dedicated consultant

Adecco