Executive Assistant

QinetiQ

  • Farnborough, Hampshire
  • Permanent
  • Full-time
  • 2 days ago
Job Title: Executive AssistantLocation:Farnborough, England, United KingdomRole Type: Permanent - Full TimeJob Title: Executive AssistantGlobal Grade: GG10Location: FarnboroughRole Type: Permanent - Full TimeRole ID: 18751Are you ready to be part of the future? At QinetiQ, we're not just imagining tomorrow we are creating it. From cutting edge defence technology to ground breaking innovations our mission is to empower and protect lives. Join us as an Executive Assistant, where you will have the opportunity to work with cutting-edge technology in partnership with some of the most brilliant minds.Role Purpose:To support the Group Director and members of the Senior Management Team in achieving a high-performance business. Providing professional diary management, including building-in objectives and deliverables; establishing and maintaining administrative systems to maximise availability of business-critical information in line with governance, sector and company timelines; be the point of contact for internal and external customers.Key Accountabilities:
  • Provide full EA support to 1 QLT member, along with diary support and meeting arrangements for up to 4 members of Senior Management Team
  • Management of complex diary arrangements
  • General meeting assistance including preparation of agendas, briefing packs, technology requirements, catering, and room bookings
  • Pro-actively manage/escalate/delegate issues within the management chain with clear instructions/deadlines through completion
  • Point of Contact for internal and external customers
  • Ensure all preparation for meetings and compilation of essential material is provided in advance
  • Attend the Leadership Team meetings to capture and manage delivery of actions arising
  • Manage data packs including presentations, templates and timelines to enable timely delivery of reporting governance for Sector and Group
  • Support management of function wide communications including organisation of Q Talks, Q&A sessions, extended LT meetings, ad hoc events
  • Manage QinetiQ process such as expenses, international and UK travel bookings, purchasing etc
Key capabilities/knowledge:
  • Absolute discretion, maintaining confidentiality at all times
  • Loyal, confident, self-aware, and with sound judgement
  • Professional and credible
  • Highly motivated, a self-starter with initiative and capable of working with minimal supervision
  • Achievement orientated
  • Evidence of strong team working
  • Excellent verbal and written communication skills
  • Highly effective planning and organising
  • Ability to work well under pressure, prioritise and meet multiple deadlines
  • Active de-confliction of appointments schedule
  • Highly developed attention to detail
  • A keen interest in problem solving and innovation
  • Flexible, approachable, friendly & adaptable nature
Experience/Qualifications:
  • Proven experience in an Executive/Personal Assistant role at a high level within industry
  • Have appropriate proficiency in MS Office
Why Join QinetiQ?As we continue to grow into new markets around the world, there's never been a more exciting time to join QinetiQ. The formula for success is our appetite for innovation and having the courage to take on a wide variety of complex challenges.As a QinetiQ employee, you'll experience a unique working environment where teams from different backgrounds, disciplines and experience enjoy collaborating widely and openly as we undertake this exciting and rewarding journey. Through effective teamwork, and pulling together, you'll get to experience what happens when we all share different perspectives, blend disciplines, and link technologies; constantly discovering new ways of solving complex problems in a diverse and inclusive environment where you can be authentic, feel valued and realise your full potential. Visit our website to read more about our diverse and inclusive workplace culture.Our Benefits:
  • Matched contribution pension scheme, with life assurance
  • Generous holiday allowance, with the option to purchase additional days
  • Options to join Health Cash Plan, Private Medical Insurance and Dental Insurance
  • Employee discount portal: Personal Accident Insurance, Travel Insurance, Restaurants, Cinema Tickets and much more
  • We are proud to support the Armed Forces community by honouring the Armed Forces Covenant and maintaining our Gold Award standard in the Defence Employer Recognition Scheme
  • Volunteering Opportunities - helping charities and local community
Our Recruitment Process:We want to make sure that our recruitment process is as inclusive as possible and we aspire to bring out the best in our candidates by creating an environment where everyone feels value, heard and supported. If you have a disability or health condition that may affect your performance in certain assessment types, please speak to your Recruiter about potential reasonable adjustments.Many roles in QinetiQ are subject to national security vetting being completed, applicants who already hold the appropriate level of vetting may be able to transfer it upon appointment. A number of roles are also subject to additional restrictions, which mean factors such as nationality or previous nationalities may affect the roles that you can be employed in.Please note that all applicants for this role must be eligible for SC clearance, as a minimum.

QinetiQ