Personal Assistant

Rightangled

  • Hammersmith, West London
  • Permanent
  • Full-time
  • 1 month ago
  • Apply easily
About Us:Rightangled is a fast-growing healthcare company delivering innovative diagnostic and treatment services. We are searching for a dedicated and resourceful Personal Assistant to support our CEO with both professional and personal tasks. This role requires flexibility, discretion, and a strong focus on efficiency.Role Overview:The ideal candidate will be highly adaptable, organised, and able to work flexible hours, including weekends when required. You will handle a wide variety of tasks ranging from business support to personal errands and travel coordination. This position requires someone who can act swiftly, prioritise efficiently, and manage the CEO’s busy schedule seamlessly.Key Responsibilities
  • Executive Support: Provide comprehensive administrative support to senior executives, including managing calendars, scheduling appointments, and organising travel arrangements.
  • Meeting Coordination: Prepare agendas, take minutes, and follow up on action items for meetings. Ensure that executives are well-prepared and equipped with necessary materials for meetings.
  • Communication Management: Handle incoming calls, emails, and correspondence, prioritising urgent matters and ensuring timely responses. Serve as a liaison between executives and internal/external stakeholders.
  • Document Management: Prepare and format reports, presentations, and other documents. Maintain an organised filing system for both physical and electronic documents.
  • Office Management: Oversee office supplies, equipment maintenance, and overall office organisation to ensure a smooth and efficient work environment.
  • Project Assistance: Support special projects as required, conducting research and compiling information to assist in decision-making.
  • Confidentiality: Handle sensitive information with discretion and maintain confidentiality at all times.
  • Finance responsibilities where needed: Processing invoices and payments, reconciling transactions, chasing supplier invoices
Requirements
  • Please be advised this is a junior position but requires at least 6 months experience in a secretarial or administrative support role, preferably in a corporate or healthcare environment.
  • Organisational Skills: Exceptional organisational skills with the ability to manage multiple tasks and priorities effectively.
  • Communication Skills: Excellent verbal and written communication skills, with a professional attitude and the ability to interact with stakeholders at all levels.
  • IT Proficiency: Proficient in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook) and familiar with office management software. Experience with project management tools is a plus.
  • Attention to Detail: Strong attention to detail and accuracy in handling administrative tasks and document preparation.
  • Time Management: Ability to work independently, manage time effectively, and meet deadlines in a fast-paced environment.
  • Discretion & Professionalism: High level of integrity and professionalism, with the ability to handle confidential information
BenefitsBenefits:
  • Competitive salary and benefits based on experience.
  • Opportunities for professional growth within the company

Rightangled