Finance and Admin Assistant
Rentokil Initial
- Rooks Bridge, Somerset
- £24,000-26,000 per year
- Permanent
- Full-time
- Raise accurate & timely invoices using the contract billing sheet on a monthly basis. Send invoices to correct recipient or if required submit via portals.
- Manage contract billing sheets, processing changes for new contracts, contract amendments & terminations.
- Maintain purchase order records, ensuring that new purchase orders are requested in a timely manner.
- Check any new purchase orders to ensure they are accurate & follow up if there are any variances to existing contract.
- Maintain accurate portfolio records & ensure that contract changes are captured.
- Process job revenue invoicing instructions, maintaining records to ensure timely billing, sending invoices out as per requirements.
- On request raise and issue proforma invoices.
- Maintain invoicing portals.
- Interact with CRM system & other internal job management systems.
- Support credit control team with any queries in a timely manner.
- Support sales team with billing queries with existing clients.
- Communication with customers via phone and email to resolve queries.
- Assist with compiling management information on the allocated region sales.
- Assist with checking the commission workings.
- Maintain personal email inbox as well as invoicing@ and PO@ inboxes.
- Resolve queries where necessary.
- Carry ad-hoc admin tasks as required.
- Attention to detail
- A minimum of 2 years Finance experience
- Strong IT skills
- Confidence with Excel
- Experience with Xero or other accounts packages
- Good written and verbal skills
- Experience working in billing and experience working with invoices
- Flexibility and ability to work in a fast paced environment
- Ability to undertake a high workload and work well under pressure
- Understanding of Financial reporting